Posted 2 months ago
Property Administrator- Hamilton
@ Tribe Management inc
Hamilton, Ontario
Overview
Tribe Management Inc. is hiring a full-time Property Administrator in Hamilton to support the property management office for a portfolio or development. The role covers tenant administration, lease and legal notices, vacancy and arrears support, and maintenance purchase orders. Training is offered to the right candidate.
Pay:
$40,000–$45,000 a year
Responsibilities:
- Provide general administration for the property management office
- Maintain tenant files and lease documentation
- Prepare and process N4, N5 and other legal notices
- Assist with vacancy and arrears management
- Process maintenance purchase orders and financial administration
Requirements summary:
- Strong administrative experience, preferably in residential property management
- Proficiency in Microsoft Word, Excel and Outlook
- Yardi or similar property management software is an asset
- Knowledge of the Residential Tenancies Act is an asset
- Strong organizational and problem-solving skills
Tools & skills
Source and dates
Employer career site / ATS feed · jazzhr
- Employer posting date
- 2026-08-26
- First seen by our source
- 2026-10-09
- Source record updated
- 2026-10-16
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Tribe Management inc
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Community Management with Heart.
Full company description
Tribe Management offers comprehensive strata, condo and rental property management services designed to enhance the efficiency and success of communities across Canada. With a focus on strategic planning, responsive service, and expert systems, Tribe Management builds positive long-term relationships with councils, board members, and property owners. Our services cater to buildings of all ages and types, including multi-residential properties as well as resort properties, retail, and commercial. Tribe Management is committed to leading communities into the future of property management.
- LinkedIn followers
- 10,467
- People associated on LinkedIn
- 201
- Reported office locations
- 1606-1166 Alberni St, Vancouver, British Columbia V6E 3Z3, CA
- 11950 80 Ave, 400, Delta, British Columbia V4C 1Y2, CA
- 19 Dallas Rd, 215, Victoria, British Columbia V8V 5A6, CA
- 484 Osprey Ave, 200, Kelowna, British Columbia V1Y 5A5, CA
- 124 Seymour St, 101, Kamloops, British Columbia V2C 2E1, CA
- 4311 12 St NE, 360, Calgary, Alberta T2E 4P9, CA
- 382 Queen St W, Cambridge, Ontario N3C 1G8, CA
- 125 Norfinch Dr, 203, Toronto, Ontario M3N, CA
- 4810 Dufferin St, Suite E, North York , ON M3H 5S9, CA
- Business categories
- Rental
- Property Management
- Real Estate
- Real estate
- Other recorded names
- Tribe Management inc
- Tribe Management Inc
- Specialties
- Property Management
- Strata Management
- Condo Management
- Community Management
- Rental Management
- and Condo Management
- Profile identifies a recruitment agency
- No
- Reported total investment
- 9,107,841
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Tribe Management offers comprehensive strata, condo and rental property management services designed to enhance the efficiency and success of communities across Canada. With a focus on strategic planning, responsive service, and expert systems, Tribe Management builds positive long-term relationships with councils, board members, and property owners. Our services cater to buildings of all ages and types, including…
| Field | Value |
|---|---|
| Industry | Real Estate |
| Company size | 201-500 employees |
| Headquarters | Vancouver, British Columbia |
| Organization type | Privately Held |
| Year founded | 2017 |
| Specialties | Property ManagementStrata ManagementCondo ManagementCommunity ManagementRental Managementand Condo Management |
| Open jobs on Jobsy | 10 |
| View page |
This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, duties, or skills required or associated with the position. It is intended to provide a general description of the principal job elements and expectations of the role. All job descriptions are subject to change based on the needs of the organization and the requirements of the position.
Reporting to the Regional Manager of the Portfolio, we are looking for a Property Administrator. Here is a list of responsibilities and skills we are looking for; however, we are willing to train the right person.
Key Responsibilities
As a member of the Property Management team, the key responsibilities of the Property Administrator include, but are not limited to:
- Providing general administration and support to the property management office.
- Assisting with vacancy and arrears management.
- Preparing and processing legal forms and notices, including N4, N5, and other applicable forms.
- Maintaining and administering tenant files and ensuring documentation is accurate and up to date.
- Assisting with lease administration and related documentation.
- Providing professional and timely tenant liaison and communication.
- Inputting and processing maintenance-related purchase orders and other administrative financial information as required.
- Supporting the Property Management team with day-to-day administrative and operational requirements.
- Performing other duties and assignments within the scope, spirit, and purpose of the position as reasonably requested by management from time to time.
To succeed in this role, the candidate should possess a combination of education, experience, and demonstrated skills, including:
- Residential property management experience is considered an asset.
- An asset if you have experience using Yardi or similar property management and financial software.
- Knowledge of the Residential Tenancies Act (RTA) is considered an asset.
- Strong organizational skills and the ability to manage multiple priorities and meet deadlines effectively.
- Demonstrates a high degree of integrity, professionalism, accountability, and sound judgment.
- Superior oral and written communication skills.
- Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook.
- Strong administrative experience, preferably within residential property management.
- Energetic and collaborative approach to the workplace, with the ability to lead by example and demonstrate a positive, solutions-oriented “can-do” attitude.
- Ability to positively influence, motivate, and work effectively with team members and colleagues.
- Proven ability to identify, evaluate, and develop new ideas and approaches that produce practical and supportable results.
- Strong analytical and problem-solving skills, with the ability to apply logic and sound reasoning when managing projects, reviewing information, and addressing complex financial, legal, and contractual matters.
- Ability to assess situations, identify appropriate solutions or recommendations, and communicate those recommendations effectively to management.
- Ability to work independently, take initiative, prioritize responsibilities, and manage tasks with minimal supervision while knowing when to seek guidance or support.
If you are energetic, dependable, eager to learn, and enjoy working as part of a team, we would love to hear from you.
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