Proposal Administrator

Do you have a sharp eye for detail, a knack for keeping documents organized under pressure, and an interest in how large-scale construction projects are won? As a Proposal Administrator at Ledcor, you will play a hands-on role in bringing our prequalification, proposal, and tender submissions to life — generating resumes and project profiles, maintaining proposal resources, handling document control, and supporting the visual presentation of our submissions. You will work alongside Proposal Coordinators and the Marketing and Technology team to support effective delivery of winning proposals.

Reporting to the Team Manager, you will bring at least 2 years of relevant work experience and strong proficiency in Microsoft Office, with a particular focus on Word, PowerPoint, and Outlook. You thrive in a deadline-driven environment, stay organized when managing multiple tasks at once, and communicate clearly with the wide range of internal teams and stakeholders that the Proposal Team touches across the business.

Come and join the True Blue team and build your career with one of Canada's most established construction companies.

Essential Responsibilities

• Assist Proposal Coordinators with administrative tasks for prequalification, proposal, and tender submissions — including generating resumes, project profiles, and experience tables in accordance with proposal processes and templates

• Provide visual support for proposal documents and presentations, including photo editing, organizational chart creation, employee portraits, and other visual enhancements

• Update and maintain proposal resources including project data, resumes, employee headshots, project photos, boilerplate content, and client testimonials — coordinating with internal staff for updates as required

• Monitor the shared proposal mailbox and distribute incoming communications to the appropriate team members, coordinating with the Proposal team as needed

• Obtain project photos, submit for health, safety, and environment approval, upload to relevant libraries, and collaborate with the Marketing and Technology team on image editing and compliance

• Support improvements to proposal development processes as required
• Support Proposal Coordinators with responsibility matrices, presentation materials, and meeting minutes; shadow submissions from start to finish to deepen understanding of the full proposal process
• Handle document control tasks including downloading proposal files from client portals, updating portal access credentials, and organizing documents according to established file structures
• Conduct document clean-up and formatting review prior to submission, ensuring content is accurate, consistent, and aligned with style guide requirements

Qualifications

• Minimum 2 years of work experience in an administrative, coordinator, or similar support role; a relevant combination of education and experience will also be considered

• High school diploma or equivalent is required; a college diploma or technical certificate in Construction, Business, Marketing, or Communications is preferred

• Proficiency in Microsoft Office, specifically Word, Excel, PowerPoint, and Outlook, with demonstrated ability to produce polished, well-formatted documents under tight deadlines

• Experience with Adobe Pro, InDesign, Photoshop, Visio, or SharePoint is considered a strong asset; familiarity with proposal platforms or content management tools such as Canto or Empower is an advantage

• Strong organizational skills with the ability to manage multiple tasks and shifting priorities simultaneously in a high-pressure, deadline-driven environment

• Effective written and verbal communication skills, with the confidence and professionalism to interact with executives, project leaders, estimators, and cross-functional stakeholders

• Demonstrated ability to identify issues and propose solutions using established procedures and standards, with a proactive and detail-oriented approach to your work

• Industry experience in construction, engineering, or a related field is considered an asset

Work Environment

• Office-based role in a collaborative, professional office environment; occasional travel may be required (estimated less than 25% of time)

• Fast-paced, deadline-driven team environment with regular collaboration across the Proposal Team, Business Development, Marketing and Technology, and a broad range of internal business units and external partners

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.