Purchasing Coordinator

PURCHASING COORDINATOR

(Existing vacancy)

Grade 4 – Starting salary $50,000

WHO IS KEILHAUER?

Founded in 1981, Keilhauer is a privately owned, design-focused contract furniture manufacturer. Keilhauer manufactures seating and tables that makes work more comfortable for all. Keilhauer products are thoughtfully made to support communication and engagement in spaces such as meeting rooms, collaboration areas, lobbies and lunchrooms. Working with world-renowned furniture designers, Keilhauer is internationally recognized for award-winning design, built with extreme craftsmanship, to the highest environmental standards.

SUMMARY

The Purchasing Coordinator is responsible for providing support and carrying out the day-to-day administrative tasks within the Purchasing department. Working under the direction of the Procurement Manager, you will make decisions regarding the procurement of office supplies, personal protective equipment, hardware components and other miscellaneous items as required by operations. Maintaining appropriate levels of supplies furthers Keilhauer’s mission of making work comfortable for all.

This entry-level position is best suited to an organized team player with strong administrative skills who can effectively juggle multiple priorities. There is a strong support element to this role, so your ability to build meaningful working relationships and understand the needs of others are valuable tools to your success.

PRIMARY RESPONSIBILITIES

1. Support and administration

• Prepares a daily schedule for the Driver, as requested by the Purchasing Agents.
• Performs and coordinates various administrative duties for the Purchasing team.
• On a daily basis, ensures that sufficient inventory levels are maintained for supplies and ensures purchase orders are in place and in accordance with supplier lead times.

2. Purchasing

• Prepares, issues and expedites purchase orders and change notices.
• Purchases Maintenance, Repair and Operations (MRO) supplies for all manufacturing facilities.
• Sources and assigns most cost-effective MRO suppliers.
• Assists Purchasing Agents in sourcing alternate suppliers where applicable.
• Responsible for compiling data for monthly supplier performance reports.

QUALIFICATIONS

• Previous experience working in an administrative capacity in a fast-paced manufacturing environment is an asset.
• Post-Secondary certificate or diploma, preferably in Business/Operations Management or a related field.
• Proficient in Microsoft Word, Excel and Outlook; previous experience using SyteLine or similar ERP is an asset.

WORKING CONDITIONS

This role is performed primarily in an office environment which is typically quiet. Most of your duties will be fulfilled with the use of a computer and office equipment, with communication taking place by phone, email or in person. Some functions of your role will be conducted in the manufacturing facility, where you may be exposed to dust particulates and noise.

• This position requires frequent, dynamic interaction through face-to-face contact, email and phone communications.
• Must be able to handle frequent interruptions to planned work activities.
• Must be able to respond and adapt quickly in a dynamic and changing environment.
• Must be able to handle the stress of dealing with issues in a professional manner.
• Must be willing to participate in seminars, training and/or thought leadership relevant to the position or industry.
• Follows all company and OSHA Safety regulations; works in a safe manner and uses personal protective equipment, if required; reinforces housekeeping and Keilhauer’s core values.

DOES THIS ROLE SOUND LIKE A FIT?

Keilhauer is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, respectful environment for all employees.

If this role is for you, please send your resume and tell us why you would be a great addition to our team! Please note that only those selected for further consideration will be contacted.

Please note that AI may be used during the recruitment and selection process for this role.