Records Analyst I

Competition # : 50437

Department: Communities, Culture, Tourism & Heritage

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: ​23-Nov-26 ​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Communities, Culture, Tourism and Heritage (CCTH) supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

For more information visit https://www.novascotia.ca/government/communities-culture-tourism-and-heritage

About Our Opportunity

As a Records Analyst 1, reporting to the Records Analyst 2, you analyze and verify information from a variety of sources to ensure departmental records are complete, accurate, accessible, and secured against unauthorized access or disposal. Liaising regularly with departmental staff, delivering training, and supporting the Provincial Central Registry are also key responsibilities.

Primary Accountabilities

The expertise you provide begins with your strong foundation in records management theory and requires rigorous attention to detail as you carry out your responsibilities. These include:

• Implementing and maintaining the standard classification and retention schedule for both administrative records (STAR) and operational records (STOR)
• Oversight of all department record disposals as needed
• Maintaining the records management database to ensure a comprehensive inventory of all departmental records
• Consulting with departmental employees on naming conventions, records capture processes, and recommending changes to the classification system as needed
• Responding to information inquiries and ensuring that departmental record procedures are followed
• Delivering departmental records management training

Qualifications and Experience

Bachelor’s degree in a related field is required; or a diploma in records management, information management or library science and two (2) years of directly related work experience; or an equivalent combination of training and experience may be acceptable.

Must have excellent overall computer literacy. A working knowledge of STAR/STOR, legacy classification systems, and records retention schedules, and a thorough familiarity with the Government Records Act, Public Archives Act, and the Freedom of Information and Protection of Privacy Act, is required.

Strong client service orientation is required. Must have ability to work under minimal supervision as well as maintain strict confidentiality and be tactful in dealing with all clients. The ideal candidate will have excellent organizational skills, and the ability to communicate effectively both verbally and in writing.

Travel throughout the province to the district offices may be required; therefore, candidates will need a valid driver's license.

Completion of the Provincial Government Records Management courses and any other training in Records and Information Management would be considered an asset. Knowledge of Government's records management policies and procedures is considered an asset. Further assets to be considered include experience in oral presentations and training groups of people.

We will assess the above qualifications and competencies using one or more of the following tools: oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of education and experience may be considered; examples of equivalencies include:

• 4 years of related experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• Ability to review documents or files for hours is required.
• Must be able to lift and carry boxes weighing up to 40-45 pounds and climb step ladders.
• Requires working in file rooms with records that may be dusty.
• Occasional travel to regional offices or off-site storage as required, as such a Driver’s license is an asset.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: PR 05

Salary Range: $2,025.08 - $2,483.63 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [email protected].

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. Where required, candidates must provide proof that they are legally entitled to work in Canada. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].