First seen by our source: 1 hour ago
Recruiting Administrator
@ Calian Group
Ottawa, Ontario
SIGNALS
Overview
Calian Group is hiring a Recruiting Administrator to support a recruiting team with candidate pre-screening, recruiting reports, security clearance tracking, job fairs and recruitment marketing. The role is full-time and permanent, hybrid, based in the Ottawa/Kanata region, at $53,000 to $63,000 CAD annually.
Responsibilities:
- Pre-screen candidates and maintain the candidate database
- Create and manage job orders in tracking systems
- Prepare recurring recruiting reports
- Track security clearance expiries and assist with requests
- Coordinate job fairs and recruitment marketing campaigns
Requirements summary:
- Degree or diploma in HR, business, marketing or communications
- 1+ years of recruiting administration experience
- Experience with an applicant tracking system
- Eligibility for Reliability Level security clearance (Secret preferred)
- Advanced Microsoft Office skills
- English and French bilingualism an asset
Tools & skills
Applicant tracking systemCandidate management systemMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Human resources |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English, French |
| Education | College diploma (preferred) |
| Fields of study | Human Resource Management, Business Administration, Marketing, Communications, SEO |
| Security clearance | Reliability status |
| Perks mentioned | Generous paid time off, Flexible hours, Retirement plan, Stock or equity, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Calian Group
| Field | Value |
|---|---|
| Open jobs on Jobsy | 20 |
Job description
Position Overview
We are looking for a proactive and organized Recruiting Administrator to provide operational and administrative support to one of our recruiting teams. In this role, you will support candidate pre-screening, recruiting administration, reporting, security clearance tracking, market analysis, recruitment marketing, and event coordination.
This opportunity is well suited to someone who brings practical recruitment exposure, takes accountability for their work, embraces technology, and wants to continue developing within talent acquisition.
Responsibilities
$53,000 to $63,000CAD annually.
Position Type
We have 1 full-time, permanent position available.
Perks And Benefits
We are looking for a proactive and organized Recruiting Administrator to provide operational and administrative support to one of our recruiting teams. In this role, you will support candidate pre-screening, recruiting administration, reporting, security clearance tracking, market analysis, recruitment marketing, and event coordination.
This opportunity is well suited to someone who brings practical recruitment exposure, takes accountability for their work, embraces technology, and wants to continue developing within talent acquisition.
Responsibilities
- Complete administrative candidate processing activities, including offer documentation, approvals, job orders, candidate submission packages, and security clearance coordination
- Pre-screen candidates received through general applications and referrals, document relevant information, and maintain qualified talent within the candidate database
- Support Recruiters with higher-volume candidate screening initiatives
- Create and manage job orders within applicant tracking and candidate management systems
- Assist with audits related to credentials, job postings, and new hires
- Prepare recurring recruiting reports and format information from automated reporting tools
- Support market analysis related to candidate availability and compensation
- Track security clearance expiries and assist with clearance requests
- Coordinate job fairs and recruitment events, including registrations, event calendars, promotional materials, shipping, and logistics
- Support social media recruitment campaigns, marketing content, branded templates, print advertising, and recruitment collateral
- Maintain a central repository of marketing materials and support alignment with branding guidelines
- Gather market data and format resumes for bid submissions
- Contribute to recruitment process improvement projects
- Completion of a degree or diploma in Human Resource Management, Business Administration, Marketing, Communications, SEO, or another related field
- A minimum of 1+ years of relevant recruiting related administrative experience
- Practical exposure to facets of the recruitment process, ideally including candidate pre-screening
- Experience using an applicant tracking system, candidate management system, or comparable HR database
- Strong administrative, organizational, and time management skills
- Strong attention to detail and the ability to manage competing priorities and deadlines
- Excellent written and verbal communication and interpersonal skills
- Ability to work independently while contributing effectively within a team
- Confidence using technology and a demonstrated willingness to learn new systems and tools
- Advanced skills with Microsoft Outlook, Word, Excel, and PowerPoint
- Must be eligible to obtain and maintain a Canadian Government Security Clearance at the Reliability Level, Secret preferred
- English & French bilingualism will be considered an strong asset for this role
- The preferred location for this role the Ottawa/Kanata region, with some flexibility for candidates located slightly outside the National Capital Region
- This position operates within a regular office and hybrid work environment
- Experience with social media recruitment, content creation, recruitment marketing, or audience engagement is considered an asset
- The successful candidate will be proactive, accountable, coachable, collaborative, and comfortable speaking up and contributing ideas
$53,000 to $63,000CAD annually.
Position Type
We have 1 full-time, permanent position available.
Perks And Benefits
- Competitive, company-paid benefits
- Generous time off package
- Stock purchase plan
- RRSP program
- Flexible work hours for eligible roles
- Programs to support employee health and well-being
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