Posted 18 days ago
Project Coordinator
@ Gensler
Ottawa, Ontario
Overview
Gensler is hiring a full-time Project Coordinator to support Design and Project Managers from proposal through project close-out. The work covers contract and proposal administration, project management tools, and studio metrics. The posting states a base salary of $62,500 to $72,000, plus two annual bonuses.
Responsibilities:
- Prepare, edit and track letters of intent, agreements and work authorizations
- Coordinate with in-house counsel, design managers and project accountants
- Enter staffing and revenue plans and create project schedules
- Support studio metrics goals
- Assist with research, meeting notes and project profiles
Requirements summary:
- Bachelor's degree in architecture, architectural technology or interior design
- 4-8 years of experience
- Proficient in Microsoft Word and Excel
- Excellent verbal and written communication
- Legal or contract review experience is a plus
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-27
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Project management |
| Experience | 4+ years |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | People with disabilities, Veterans |
| Education | Bachelor’s degree (required) |
| Fields of study | Architecture, Architectural Technology, Interior Design |
| Perks mentioned | Generous paid time off, Retirement plan, Tuition support, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Gensler
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Shaping the future of cities by enhancing the human experience.
Full company description
Gensler is a global architecture, design, and planning firm with 57 locations across the Americas, Europe, Greater China, Asia Pacific, and the Middle East. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: To create a better world through the power of design. We believe the power of design can spark positive change and create a future that promotes equity, resilience, and wellbeing for everyone. Gensler was named one of Forbes’ Best Large Employers in 2024, and our award-winning culture has been recognized by Fast Company as one of the Top 10 Best Workplaces for Innovators in 2024. Our people-first philosophy is centered on the core ideas of diversity empowerment, impact, community, respect, and growth. You can learn more about our commitment to creating an inclusive workplace at https://www.gensler.com/about/inclusion. A note on recruitment: Gensler will never reach out to prospective employees or vendors through social media or messaging apps. Please see our website for how to avoid recruitment fraud: https://www.gensler.com/recruitment-fraud-alert
- LinkedIn followers
- 674,984
- People associated on LinkedIn
- 8,462
- Reported office locations
- 45 Fremont St, Suite 1500, San Francisco, California 94105, US
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- Custard Factory Gibb Street, Studio 405-409 4th Floor, Digbeth Birmingham, England WMD B9 4AA, GB
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- METLIFE Aoyama Building, 2-11-16 Minami Aoyama Minato-ku, Second Floor, Tokyo, Japan 107-0062, JP
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- Avenida Tiradentes, esquina Presidente Gonzalez Edificio La Isla, Piso 1, Local 308, Ens. Naco, Santo Domingo, DO
- Other recorded names
- Gensler
- Specialties
- Architecture
- Brand Design
- Consulting
- Interior Design
- Planning + Urban Design
- Product Design
- Sustainability Consulting
- Digital Experience Design
- Hospitality
- and Workplace Design
- Profile identifies a recruitment agency
- No
Gensler is a global architecture, design, and planning firm with 57 locations across the Americas, Europe, Greater China, Asia Pacific, and the Middle East. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: To create a better world through the power of design. We believe the power of design can spark…
| Field | Value |
|---|---|
| Industry | Architecture and Planning |
| Company size | 5,001-10,000 employees |
| Headquarters | San Francisco, California |
| Organization type | Privately Held |
| Year founded | 1965 |
| Specialties | ArchitectureBrand DesignConsultingInterior DesignPlanning + Urban DesignProduct DesignSustainability ConsultingDigital Experience DesignHospitalityand Workplace Design |
| Open jobs on Jobsy | 8 |
| View page |
Your Role
As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out.
What You Will Do
- Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations.
- Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
- Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
- Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
- General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.
- Bachelor’s degree in Architecture, Architectural Technology, or Interior Design
- 4-8 years of experience
- Self-motivated and naturally curious about the architecture and design process
- Proficient in Microsoft Word, Excel and capable of taking detailed Meeting Notes
- Excellent verbal and written communication skills
- Legal and contract review experience is a plus, but not required
- Interest in architectural billings, fee planning, and staffing
- The base salary range will be estimated between $62,500 to $72,000. Gensler’s total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler **
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.
We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under applicable regulatory laws.
Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.
Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.
Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [email protected].
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