Regulatory Support Clerk

Location: Toronto, ON (hybrid - 3 days on site)
Language: Strong written and verbal communication skills in English
Duration: 6-month contract with potential for extension
Background Check Requirement: Criminal record check and employment references required

About the Opportunity
Are you a detail-oriented administrative professional who thrives in a structured, fast-paced environment? We're looking for a Regulatory Support Clerk to join the Corporate Finance team of a leading financial regulatory organization in Toronto. This opportunity is ideal for someone who enjoys working with data, managing documentation, and ensuring processes run smoothly.

In this role, you'll work alongside regulatory professionals and administrative teams to support securities filings, financial transactions, and application processing. Your accuracy, organization, and ability to manage competing priorities will help maintain efficient and compliant operations.

What's In It for You
• Gain valuable experience within Canada's financial regulatory sector.
• Work alongside knowledgeable professionals in a collaborative, team-oriented environment.
• Build your expertise in securities regulation, compliance processes, and financial administration.
• Potential for long-term contract extension.

Your Responsibilities
• You'll review and process exempt market filings, identify discrepancies or duplicate submissions, and coordinate corrections with issuers.
• You'll administer filing fees, process payments and refunds, and maintain accurate financial records and reconciliations in Excel.
• You'll support application intake by verifying documentation, assigning file numbers, updating databases, and directing submissions to appropriate staff.
• You'll coordinate the opening and closing of regulatory applications, including security checks, acknowledgements, document distribution, and file maintenance.
• You'll respond to inquiries from law firms and companies regarding filing procedures, application requirements, and associated fees.
• You'll prepare, edit, compare, and distribute documents using Microsoft Word, Excel, and PowerPoint.
• You'll maintain accurate records across databases and SharePoint, prepare spreadsheets, and provide administrative support to the broader team.

Skills and Qualifications
• 2+ years of administrative experience in a professional office environment, including supporting multiple managers or professional staff.
• Post-secondary education in business administration, office administration, or a related program.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word, and PowerPoint, with experience managing spreadsheets and databases.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines accurately.
• Excellent written and verbal communication skills, with confidence responding to inquiries from internal and external stakeholders.
• Familiarity with the Ontario Securities Act, securities regulations, regulatory filings, or related policies is considered an asset.
• Experience with SharePoint, document management systems, or regulatory filing platforms such as SEDAR+ is an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.