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Posted 2 months ago

Scheduling Coordinator

@ CareKW

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Waterloo, Ontario

$21–$23/hr
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SIGNALS

Overview

CareKW is hiring a full-time Scheduling Coordinator at its main office to build and maintain staff schedules for PSWs, nurses, therapy professionals and clients. The role runs rotating shifts between 6 AM and 11 PM, including every other weekend and stat holidays, at $21 to $23 per hour.

Pay:

$21–$23 an hour

Responsibilities:

  • Build and adjust staff schedules in scheduling software
  • Serve as primary contact for scheduling inquiries and changes
  • Support care staff on-site with supplies and needs
  • Work with department managers on organizational goals
  • Monitor quality and recommend improvements

Requirements summary:

  • Previous healthcare scheduling or similar experience
  • Strong organizational and communication skills
  • Available for full-time rotating shifts 6 AM to 11 PM
  • Works every other weekend and stat holidays
  • Proficient in scheduling software and Microsoft Office
  • Valid work permit if applicable

Tools & skills

Scheduling softwareMicrosoft ExcelMicrosoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft Word

Benefits mentioned

Health insuranceRetirement plan
Source and dates

Source type not verified · applicantstack

Employer posting date
2026-09-21
First seen by our source
2026-10-16
Source record updated
2026-10-16

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Hours per week40 (estimated)
Scheduleday, evening, holidays, weekends
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
Encouraged to applyPeople with disabilities
Perks mentionedRetirement plan

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Job description
CareKW is seeking a dedicated and organized Scheduling Coordinator to manage schedules for PSWs, nurses, therapy professionals and clients. This in-person role is based at our main office and involves rotational shifts between 6 AM and 11 PM, including every other weekend.

Shift Details:
  • Location: Main Office (In person position)
  • Rotational shifts between 6 AM and 11 PM
  • Every other weekend required
  • Pay range: $21 - $23 / hour
  • Full-time role
Responsibilities:
  • Serve as the primary point of contact for staff regarding scheduling inquiries and changes.
  • Collaborate with department managers and supervisors to understand and align with organization’s needs and goals.
  • Demonstrate flexibility in adapting to the dynamic requirements of a 24- hours healthcare operations, including working rotations on weekends and holidays.
  • Available on-site to assist care staff with picking up supplies or any other support needed, ensuring continuous care.
  • Participates/supports new projects.
  • Develop, maintain, and adjust staff schedule using scheduling software to ensure adequate coverage and compliance with organizational policies.
  • Possess strong organizational, interpersonal and communication skills, along with effective problem-solving and decision-making abilities.
  • Continuously monitors quality and provide recommendations for implementing improvements to the department leads.
  • Exhibit strong customer service skills and a passion of delivering exceptional care and making a positive impact in the community.
  • Proficient using Microsoft 365 including Excel, Outlook, PowerPoint, Teams and Word.
  • Ability to work independently under time pressure and managing multiple task simultaneously with phone calls, emails and monitoring Team Chat
  • Demonstrate initiative, teamwork and ability to prioritize tasks while accommodating the organization’s evolving needs
  • Maintain professional and courteous demeanor in all interactions with organizational stakeholders.
  • Other related tasks to be assigned as required
Requirements:
  • Previous experience in healthcare scheduling or a similar role.
  • Strong organizational and communication skills.
  • Must be available for rotating shifts between 6am to 11pm
  • Must be available for full-time work
  • Must work every other weekend
  • Should be willing to work on Stat holidays to provide continuous care
  • Proficiency in scheduling software and Microsoft Office Suite.
  • Excellent problem-solving skills and attention to detail.
  • Hold a valid work permit (if applicable)
Benefits:
  • Competitive pay
  • Healthcare benefits program (Healthcare Spending Account)
  • Group Retirement Savings Plan Program
  • Opportunities for career advancement and professional development.
  • Supportive and collaborative work environment
  • Strong IT support
  • Meaningful work that makes a difference in patients' lives.

CareKW is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

Your application will be reviewed by our HR team. We do not use AI or automated systems to screen, assess, or make hiring decisions.

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