Posted 13 days ago
Senior Accounts Payable Specialist
@ MoveSmart Rentals
British Columbia
SIGNALS
Overview
MoveSmart Rentals is hiring a Senior Accounts Payable Specialist to run full-cycle accounts payable for its Canadian operations, from invoice receipt through payment preparation and reconciliation. The role requires at least 4 years of AP or accounting operations experience and prior Canadian company experience, and is a full-time remote position during Ontario business hours. Compensation is stated as CAD $27,600 to $32,400 annually.
Responsibilities:
- Process and code vendor invoices and expenses
- Prepare weekly payment runs for management approval
- Reconcile vendor statements and resolve discrepancies
- Apply GST and HST coding
- Support month-end close and AP reporting
Requirements summary:
- 4+ years of accounts payable or accounting operations experience
- Prior experience supporting Canadian companies
- GST and HST coding experience
- QuickBooks Online or similar platform experience
- Advanced professional English
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-01
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Finance & accounting |
| Experience | 4+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Home |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (required) |
| Fields of study | Accounting, Finance, Business Administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
MoveSmart Rentals
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Job description
About The Role
MoveSmart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations.
This role is designed for someone who has strong full-cycle accounts payable experience, understands Canadian accounting practices, and can independently manage invoices, vendor accounts, payment preparation, reconciliations, and accounts payable reporting.
We are not looking for an entry-level bookkeeper or someone whose experience is limited to invoice entry. We need an experienced accounting professional who can take ownership of the accounts payable process, communicate confidently with Canadian vendors and internal departments, and maintain accurate financial records across multiple companies and properties.
What To Expect After Applying
Our recruitment team carefully reviews every application received.
Applicants whose background appears to match the requirements of the role will be contacted by email within one to two business days and invited to complete a pre-recorded video interview.
The recorded interview will include questions designed to assess your accounts payable experience, knowledge of Canadian accounting practices, HST understanding, technical skills, professional judgment, and ability to independently manage complex AP responsibilities.
Candidates who perform well during the recorded interview may be invited to continue to the next stage of the selection process.
Responsibilities
You are an experienced accounting professional who is organized, analytical, and comfortable taking responsibility for sensitive financial information.
You know how to investigate discrepancies, follow approval controls, maintain proper documentation, and communicate clearly when information is missing or incorrect.
You can manage competing deadlines without sacrificing accuracy, and you understand that accounts payable requires more than entering invoices. It requires judgment, accountability, follow-through, and careful control over company funds.
What Success Looks Like
The compensation range for this position is:
CAD $27,600–$32,400 annually
Final compensation will depend on the candidate’s accounts payable experience, Canadian-company experience, accounting-system knowledge, industry background, English communication skills, and ability to independently manage the full accounts payable process.
MoveSmart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations.
This role is designed for someone who has strong full-cycle accounts payable experience, understands Canadian accounting practices, and can independently manage invoices, vendor accounts, payment preparation, reconciliations, and accounts payable reporting.
We are not looking for an entry-level bookkeeper or someone whose experience is limited to invoice entry. We need an experienced accounting professional who can take ownership of the accounts payable process, communicate confidently with Canadian vendors and internal departments, and maintain accurate financial records across multiple companies and properties.
What To Expect After Applying
Our recruitment team carefully reviews every application received.
Applicants whose background appears to match the requirements of the role will be contacted by email within one to two business days and invited to complete a pre-recorded video interview.
The recorded interview will include questions designed to assess your accounts payable experience, knowledge of Canadian accounting practices, HST understanding, technical skills, professional judgment, and ability to independently manage complex AP responsibilities.
Candidates who perform well during the recorded interview may be invited to continue to the next stage of the selection process.
Responsibilities
- Receive, review, code, and process vendor invoices
- Confirm invoices have the required supporting documents and approvals
- Match invoices against work orders, purchase orders, contracts, and vendor records
- Maintain accurate vendor profiles and payment information
- Prepare weekly and scheduled payment runs for management approval
- Reconcile vendor statements and resolve missing invoices, duplicate charges, credits, and discrepancies
- Monitor outstanding accounts payable balances and upcoming payment obligations
- Communicate professionally with Canadian vendors regarding invoices, payment status, and account discrepancies
- Process expense reports, credit-card transactions, and recurring expenses
- Apply appropriate GST and HST coding to invoices and expenses
- Support bank, credit-card, and accounts payable reconciliations
- Assist with month-end closing, accruals, prepaid expenses, and accounts payable reporting
- Maintain organized digital records and supporting documentation
- Work across multiple companies, properties, departments, and vendor accounts
- Identify weaknesses in the accounts payable process and recommend improvements
- Follow internal approval requirements, accounting controls, and fraud-prevention procedures
- Coordinate with operations, property management, maintenance, and finance team members
- Bachelor’s degree in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
- A Colombian public accountant designation, such as Contador Público, is considered an asset but is not required
- Minimum 4 years of dedicated accounts payable or accounting operations experience
- Candidates with 4–7+ years of directly relevant experience are strongly preferred
- Previous experience supporting Canadian companies is required
- Strong full-cycle accounts payable experience, from invoice receipt through payment preparation and reconciliation
- Experience managing a high volume of invoices and vendor accounts
- Experience with Canadian GST and HST coding
- Experience with multi-company, multi-entity, property management, real estate, construction, maintenance, or service-based accounting is strongly preferred
- Experience preparing payment batches for review and approval
- Strong vendor statement reconciliation and discrepancy-resolution experience
- Experience supporting month-end accounting activities
- Strong Microsoft Excel or Google Sheets skills
- Experience with QuickBooks Online or another established accounting platform
- Advanced professional English, both written and spoken
- Ability to communicate confidently with Canadian vendors, managers, and internal departments
- Ability to work full-time during Ontario business hours
- Reliable computer, internet connection, headset, webcam, and professional remote workspace
You are an experienced accounting professional who is organized, analytical, and comfortable taking responsibility for sensitive financial information.
You know how to investigate discrepancies, follow approval controls, maintain proper documentation, and communicate clearly when information is missing or incorrect.
You can manage competing deadlines without sacrificing accuracy, and you understand that accounts payable requires more than entering invoices. It requires judgment, accountability, follow-through, and careful control over company funds.
What Success Looks Like
- Invoices are entered accurately and on time
- Vendor accounts remain organized and reconciled
- Payment runs are complete, properly supported, and ready for approval
- Duplicate, incorrect, or unauthorized payments are prevented
- Vendor questions are addressed professionally and promptly
- Accounts payable records are ready for month-end review
- Management has clear visibility into upcoming payments and outstanding obligations
- Financial documentation is complete, accurate, and easy to audit
The compensation range for this position is:
CAD $27,600–$32,400 annually
Final compensation will depend on the candidate’s accounts payable experience, Canadian-company experience, accounting-system knowledge, industry background, English communication skills, and ability to independently manage the full accounts payable process.
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