Senior Administrative Assistant

Our client, a global leader in the aerospace industry, is seeking a Senior Administrative Assistant for a permanent full-time position. In this high-visibility, fast-paced role, you will directly support two Senior Directors within the Operations and Supply Chain leadership team. Working closely with the Executive Assistant, you will manage daily operational priorities, calendar logistics, expense tracking, and departmental budgets.

Bilingual communication (FR/ENG) is required as you will be communicating on a daily basis with clients, partners, and English-speaking employees outside of Quebec.

Start Date

Immediate (ASAP)

Pay Rate

$70,000 to $75,000 annually (based on experience)

Work Structure

Full-time permanent hybrid position (3 to 4 days per week in-office) at the Administrative Centre in Dorval (Montreal). Candidates must be locally based in the Greater Montreal area.

Advantages
Permanent position within a premier corporate environment in the aerospace industry.

Comprehensive health benefits package (medical, dental, life, disability insurance).

Retirement savings plan, Employee Assistance Program (EAP), and Telehealth services.

Opportunity to work closely with executive leadership in a fast-paced manufacturing setting.

Responsibilities
Provide high-level administrative support and calendar management for two Senior Directors in Operations and Supply Chain.

Prepare purchase order documentation via Ariba/SAP and coordinate new employee onboarding (hire forms, IT hardware setup).

Manage daily inbox priorities, phone follow-ups, travel arrangements, meeting logistics, and meeting materials.

Prepare and consolidate expense reports, financial documentation, and assist with departmental budget tracking and special projects.

Draft and polish internal/external correspondence, memos, presentations, and reports in both English and French.

Maintain organizational charts, manage incoming/outgoing mail, and interface professionally with senior executives.

Qualifications
College diploma (DEC) in Office Automation, Business Administration, or equivalent experience.

Minimum of 8 to 10 years of relevant administrative experience (experience in a manufacturing environment is an asset).

Fully bilingual in French and English (fluent written and spoken communication).

Strong proficiency in MS Office (Word, Excel, PowerPoint), Outlook, and administrative databases.

Proven ability to thrive in a fast-paced environment, manage competing priorities, and exercise exceptional judgment.

Strong interpersonal skills, team orientation, discretion, and professional autonomy.

Summary
This permanent opportunity in Montreal is ideal for an experienced, highly organized administrative professional looking to support key leadership in a world-class aerospace corporate environment.

Please note: You do not need to possess every single qualification listed to apply! We are looking for talented, dedicated professionals ready to make an impact.

To apply, please submit your application or send your resume directly to [email protected]. Feel free to connect with me on LinkedIn: https://www.linkedin.com/in/nicolas-lefort-56262b237/

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.