Senior Administrative Assistant – Project Coordination

Are you looking to propel your coordination career to the heart of the action? An exciting opportunity awaits you in a dynamic, professional, and highly collaborative environment.

As a Senior Administrative Assistant – Project Coordination, you will play a vital strategic role in ensuring the smooth execution of daily operations.

Based in downtown Montreal, this position will place you at the center of communication, acting as the key liaison between management, internal teams, and partners.

Are you ready to take on this significant challenge and showcase your organizational skills? Our downtown Montreal-based team is looking for someone just like you to make a real difference every day. Don’t miss this chance to energize your career—submit your application today!

Advantages
•Position based in downtown Montreal.
•Hybrid work arrangement, combining in-office and remote work. (4 days office/ 1 day at home)
•Professional, dynamic, and collaborative environment.
•Opportunity to contribute directly to operational efficiency and the organization's project success.

Responsibilities
Key Responsibilities
•Coordinate daily operational activities and track priorities with various stakeholders.
•Monitor projects, timelines, deliverables, and action items.
•Prepare, update, and maintain tracking charts, reports, meeting minutes, and working documents.
•Coordinate meetings, including preparing agendas, taking notes, and following up on decisions and action items.
•Collaborate with internal teams to facilitate communication, planning, and the resolution of operational issues.
•Participate in the continuous improvement of administrative and operational processes.
•Maintain organized, up-to-date, and easily accessible documentation.
•Communicate effectively in French and English with internal and external stakeholders.

Qualifications
Profile sought
•Background in administration, project management, operations, or a related field.
•5 to 10 years of relevant experience in a coordination, operations support, or project tracking role.
•Excellent command of French and English, both spoken and written.
•Strong organizational skills and the ability to manage multiple priorities simultaneously.
•Meticulousness, autonomy, initiative, and attention to detail.
•Proficiency with office and collaboration tools, particularly Microsoft 365, Teams, Excel ( dynamic tables and vlookup) and SharePoint.
•Ability to work effectively in a hybrid, collaborative environment.

Key skills
•Organization and planning
•Project tracking and meeting deadlines
•Professional bilingual communication
•Collaboration and team support
•Analysis, synthesis, and report generation
•Adaptability and priority management

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position? Apply online or send us an email at [email protected].

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.