Posted 18 days ago
Senior Executive Assistant to VP
@ Aplin
Edmonton, Alberta
Overview
Aplin is recruiting a Senior Executive Assistant on a 3-month contract with strong potential for extension, supporting the Vice President, Information Services. The work covers executive calendar, communications and travel, meeting preparation, and reporting and Board documentation, with a targeted start date of March 17th.
Responsibilities:
- Manage the VP's calendar, communications and travel
- Prepare meeting agendas, presentations and follow-ups
- Gather data, conduct research and compile reports
- Track deadlines and deliverables across departments
- Support financial reporting, budgets and Board documentation
Requirements summary:
- Minimum 5 years of progressive administrative experience
- At least 3 years supporting executive leadership
- Expertise in Microsoft Office 365
- Post-secondary education in office administration (preferred)
- Familiarity with pension-related legislation (an asset)
- Ability to handle confidential information with discretion
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-22
- First seen by our source
- 2026-10-22
- Source record updated
- 2026-10-22
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 5+ years |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Office administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Aplin
| Field | Value |
|---|---|
| Open jobs on Jobsy | 843 |
To Apply for this Job Click Here
Our client, a well known leader in the field is recruiting for a highly skilled Senior Executive Assistant for a 3 month contract (with strong potential for extension) to provide critical support to the Vice President, Information Services. This role requires a seasoned professional who can quickly adapt and ensure seamless executive operations.
If you thrive in a fast-paced and high-impact environment with close collaboration with the Senior Strategic team, please apply today!
Targeted start date for this position will be March 17th.
Key Responsibilities
- Executive Support & Administration
- Manage daily communications, scheduling, and correspondence for the VP.
- Prepare materials for meetings, including agendas, presentations, and follow-ups.
- Handle travel arrangements, stakeholder coordination, and logistics for internal and external engagements.
- Oversee calendar management and represent the VP in meetings when necessary.
- Operational & Strategic Support
- Assist in updating policies within the division.
- Support strategic initiatives by gathering data, conducting research, and compiling reports.
- Ensure smooth information flow across departments, tracking deadlines and deliverables.
- Collaborate on financial reporting, budget preparation, strategic communications, and Board documentation.
- Additional Duties
- Provide coverage for other Executive Assistants when needed.
- Organize special events and activities for the division.
- Foster a positive and collaborative work environment.
What You Bring Education & Experience
- Post-secondary education in office administration (preferred).
- Minimum 5 years of progressive administrative experience, with at least 3 years supporting executive leadership.
Technical Skills
- Expertise in Microsoft Office 365, particularly Teams, Outlook, Word, Excel, PowerPoint, and Forms.
- Strong understanding of corporate policies and office procedures.
- Familiarity with pension-related legislation (an asset).
Key Competencies
- Excellent organizational, time management, and problem-solving abilities.
- Strong verbal and written communication skills.
- Ability to handle confidential and sensitive information with discretion and professionalism.
- Skilled at working under pressure, multitasking, and meeting tight deadlines.
- Proactive approach with confidence in independent decision-making.
- Strong interpersonal skills, with the ability to engage effectively at all levels.
If you’re an experienced Senior Executive Assistant who thrives in a fast-moving, high-impact environment, we’d love to hear from you!
David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.
To Apply for this Job Click Here
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