Senior HRIS Functional Analyst - Scheduling and Time Tracking

Our client, is seeking an experienced, certified Senior HRIS Functional Analyst - Scheduling and Time Tracking to join their enterprise HR Platforms engineering and chapter team.

In this mission-critical functional lead role, you will take ownership of the Workday Scheduling and Workday Time Tracking functional domains across a diverse multi-company retail footprint. Reporting directly to the Chapter Manager of Workday & HR Platforms, you will bridge the gap between distinct retail banners, corporate divisions, and distribution centers with technical execution. You will play a key role in an ongoing enterprise systems modernization project to decommission legacy Kronos platforms and consolidate workforce management, scheduling, and time-tracking directly within Workday. Working closely with an onshore core squad (solution architects, chapter leads, functional SMEs) and a dedicated offshore technical engineering team, you will drive business process configurations, manage quarterly PI planning deliverables, execute EIB mass uploads, support semi-annual Workday release cycles, and deliver advanced workforce management solutions.

Duration: 12-Month Contract (Full-time engagement)

Work Arrangement: On-site / Hybrid (4 days on-site, Monday to Thursday; Friday work-from-home)

Advantages
Enterprise Retail Footprint: Directly impact the workforce operations and daily employee experience for a 30,000+ member employee base spanning multi-banner retail stores, dealer-managed operations, and distribution centers.

Modernization & Legacy Consolidation Scope: Play a pivotal functional leadership role in the strategic migration away from legacy Kronos to native Workday Scheduling and Time Tracking capabilities.

12-Month Stable Consulting Horizon: Secure a foundational full-year mandate with ongoing quarterly Program Increment (PI) planning and continuous product roadmap delivery.

Collaborative Hybrid Delivery Model: Work alongside an established internal Chapter pod of Solution Architects, Chapter Managers, and functional SMEs while directing high-volume technical deliverables with dedicated offshore developers.

Responsibilities
Module Ownership & Functional Design: Serve as the functional Subject Matter Expert (SME) owning the configuration, enhancement, and sustainment of Workday Scheduling and Workday Time Tracking modules across diverse business units.

Business Requirements & Process Optimization: Partner with retail banner operations, corporate HR, and distribution center leaders to translate multi-banner business rules into scalable Workday configurations (business processes, condition rules, eligibility logic, and custom notifications).

Decommissioning & Modernization Support: Drive functional analysis, configuration, and data reconciliation activities supporting the planned decommissioning of Kronos and the consolidation of workforce management into Workday.

Offshore Development Coordination: Collaborate with offshore development teams to assign, guide, and validate heavy technical configuration and development packages, utilizing Jira, Q-Test, and ServiceNow for delivery tracking.

EIB Mass Data Management: Build, test, validate, and execute Enterprise Interface Builder (EIB) mass uploads for tenant data maintenance, schedule patterns, and policy updates.

Release & Regression Governance: Lead the functional planning, regression testing, and impact assessments for Workday’s semi-annual feature releases and cyclical business events.

Defect Triage & Production Support: Investigate complex business process errors, time calculation discrepancies, and data flow issues, partnering with technical teams to ensure continuous data integrity between Time Tracking, Payroll, and HCM.

Qualifications
Workday Hands-On Experience: 4 to 7 years of deep, hands-on functional configuration and administration experience specializing in Workday Scheduling and Workday Time Tracking within a large-scale enterprise environment.

Workday Certifications: Must possess official Workday Certification (Workday Certified or Workday Pro in Time Tracking, Scheduling, or Core HCM). Candidates must possess proven post-certification operational expertise.

Retail & Complex Workforce Exposure: Strong functional understanding of complex scheduling policies, shift differentials, and time rules supporting hourly, full-time, part-time, and seasonal employees across retail stores and distribution centers.

EIB & Data Tooling: Demonstrated proficiency building, testing, and troubleshooting Enterprise Interface Builders (EIBs) for bulk data transactions.

Integrated HCM Knowledge: Broad cross-functional working knowledge of interconnected Workday modules, including Core HCM, Payroll, Compensation, Benefits, Absence Management, and Talent.

Agile & ITIL Delivery: Familiarity participating in Agile ceremonies (e.g., quarterly PI planning workshops) and using delivery management tools such as Jira, Q-Test, and ServiceNow.

Education: Bachelor’s degree in Information Technology, Human Resources, Computer Science, Business Administration, or a related field (or equivalent practical industry experience).

Stakeholder & Vendor Management: Exceptional interpersonal and communication skills, with demonstrated experience coordinating with external system integrators, technical vendors, and cross-functional leadership.

Preferred Assets & Nice-to-Haves
Direct experience participating in a legacy Kronos to Workday time tracking or scheduling migration.

Prior experience operating within multi-company / multi-banner corporate structures.

Familiarity with Canadian employment standards, provincial labor compliance, and retail scheduling legislation.

Summary
If you are a certified, tech-savvy Senior HRIS Functional Analyst who pairs 4–7 years of enterprise Workday experience with specialized hands-on configuration depth in Workday Scheduling and Time Tracking, complex hourly workforce rule modeling, and legacy system consolidation expertise, this 12-month contract opportunity is an ideal next step. Bring your functional precision, workforce management acumen, and collaborative mindset to our client's HR technology transformation team today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.