Senior IT Project Manager

Job Title: Senior IT Project Manager
Duration: 18 months
Location: Toronto, ON (Hybrid – 3 days onsite)

Team: Emerging Technologies Leader in Corporate Tech

Role Summary:

• We are seeking a Project Manager to support the delivery of HR artificial intelligence (AI) projects, automation initiatives, and technology enhancements. This role will manage project delivery from planning through implementation and will translate business needs into clear, actionable requirements for delivery teams and technology partners.
• The Project Manager will work across the HR technology landscape and may support initiatives spanning HR operations, recruiting, talent, learning, employee experience, workforce planning, and related HR functions. The role requires strong project execution, structured requirements management, and the ability to coordinate stakeholders across business, technology, data, and delivery teams.
• The successful contractor will help ensure that HR AI projects and enhancements are well-defined, actively managed, and delivered against agreed scope, milestones, dependencies, and quality expectations.

Key Responsibilities:

• Lead project planning and delivery for HR AI, automation, data-related, and HR technology enhancement initiatives from initiation through implementation.
• Develop and maintain integrated project plans covering milestones, deliverables, timelines, dependencies, assumptions, risks, issues, decisions, and resource needs.
• Track delivery progress against approved scope, schedule, milestones, and quality expectations; identify variances early and coordinate corrective actions.
• Gather, analyze, document, and validate business and functional requirements with HR stakeholders, subject-matter experts, delivery teams, and technology partners.
• Translate business needs into clear requirements, user stories, acceptance criteria, prioritized work items, and measurable deliverables.
• Coordinate Agile delivery activities, including backlog refinement, sprint planning, stand-ups, reviews, retrospectives, and release planning as appropriate.
• Maintain accurate project plans, backlogs, work items, status, risks, issues, dependencies, and decisions in Azure DevOps.
• Manage project scope, timelines, dependencies, assumptions, and changes throughout the project lifecycle; escalate material impacts when appropriate.
• Coordinate stakeholders across HR, technology, AI, data, and delivery teams to align expectations, resolve blockers, and support timely decisions.
• Prepare concise, regular status reports for the HR Technology Leader and relevant stakeholders, highlighting progress, upcoming milestones, risks, issues, decisions, actions, and delivery impacts.
• Facilitate stakeholder meetings and decision forums; document action items, owners, due dates, decisions, and follow-up activities through closure.
• Support testing, validation, readiness, deployment, and transition activities for new capabilities and enhancements.
• Maintain complete, organized, and traceable project documentation, including requirements, plans, status reports, decisions, risks, issues, meeting records, and delivery outcomes.
• Identify opportunities to improve project delivery practices, stakeholder alignment, implementation readiness, and adoption of HR technology capabilities.

Required Qualifications:

• Demonstrated experience managing projects involving artificial intelligence, automation, data, analytics, or related technology solutions.
• Experience leading technology projects from initiation through implementation, including planning, requirements, delivery coordination, risk management, and stakeholder communication.
• Strong requirements-management skills, including the ability to elicit, document, prioritize, and validate business and functional requirements.* Experience working with Agile delivery methods and cross-functional teams.
• Experience using Azure DevOps or a comparable project and work-management platform to manage backlogs, work items, dependencies, and delivery status.
• Ability to communicate clearly with both business and technical audiences and to make complex information understandable.
• Strong organizational, facilitation, problem-solving, and follow-through skills.
• Ability to work independently and effectively in a remote environment.

Preferred Qualifications

• Experience managing projects in HR, Human Resources technology, or a related business function.
• Experience delivering HR AI, HR automation, or HR technology enhancements.
• Familiarity working with Workday or other enterprise HR platforms.
• Familiarity with HR processes and the needs of HR stakeholders across areas such as recruiting, talent, learning, employee experience, workforce planning, or HR operations.
• Experience supporting user acceptance testing, change readiness, implementation, adoption, or transition to operations.

Success Measures:
Success in this role will be demonstrated by the delivery of agreed HR AI projects and enhancements. Key indicators include:

• Projects and enhancements are delivered against agreed scope, milestones, dependencies, and quality expectations.
• Requirements are clear, complete, traceable, and understood by business and technical delivery teams.
• Risks, issues, decisions, and dependencies are identified early and actively managed.
• Stakeholders have clear visibility into progress, decisions, actions, and delivery outcomes.
• Agile work items and project information are maintained accurately in Azure DevOps.
• Delivered capabilities are appropriately tested, implemented, and transitioned to the relevant HR or technology teams.

Applicant Notices & Disclaimers

• For information on benefits, equal opportunity employment, and location-specific applicant notices, click here

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. The pay rate for this position is C$60.00/hr.