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Posted 16 days ago

Site Administrator

@ DEL PROPERTY MANAGEMENT

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Ontario

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SIGNALS

Overview

DEL PROPERTY MANAGEMENT is hiring a full-time on-site Site Administrator in Scarborough, Toronto, to serve as the first point of contact for residents, board members and service providers at assigned condominium properties. The work covers administration, financial processing, resident records, legal forms and meeting support, and the role requires fluent Cantonese and Mandarin.

Responsibilities:

  • Liaise with residents, contractors and vendors
  • Process common element fees and payables
  • Manage facility bookings and resident registries
  • Prepare legal forms and notices under supervision
  • Set up and support condominium meetings

Requirements summary:

  • Strong customer service and communication
  • Organizational skills and attention to detail
  • Ability to work under pressure
  • Fluent in Cantonese and Mandarin

Tools & skills

Administrative supportCustomer serviceCommunication skillsFinancial managementRecord keepingRegulatory complianceTeamworkOrganizational skillsAdaptabilityAttention to detail
Source and dates

Employer career site / ATS feed · dayforce-feed

Employer posting date
2026-10-21
First seen by our source
2026-10-22
Source record updated
2026-10-22

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Hours per week40 (estimated)
Scheduleday
Travelair: none · ground: none
Work settingOffice
PositionSitting and standing
Physical demandsphysical low · computer moderate
LanguagesEnglish, Cantonese, Mandarin

Summary and details written by AI from the posting; the employer’s posting is the authority.

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DEL PROPERTY MANAGEMENT

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Live Well. Trust Del.

Full company description

DEL has had the pleasure of providing its services to condominiums since 1968, in fact since the inception of the condominium concept in Ontario. DEL elected to specialize in condominium property management, and we believe that our dedicated staff, along with the unique and ambitious programmes we have pioneered and developed over the years, help to make us the leaders in this professional field. DEL provides its comprehensive suite of services to the entire spectrum of condominiums, initially to those created by Tridel and, since 1984, to other existing condominium corporations and those built by a variety of developers throughout the Greater Toronto Area. On behalf of over 90,000 condominium homes in Ontario, we embrace what we like to call, “the condominium lifestyle”. We believe in managing homes and communities, not just bricks and mortar. And we believe that this becomes evident in our management style and in our attention to detail. Owing to the fact that we are a well respected, progressive company, we do attract very qualified, career-minded managers. But our Managers don’t stop learning when they reach our door. Our ongoing programme of Professional Development ensures that our staff members are kept up to date on current legislation, maintenance techniques, legal and insurance issues and other aspects of the day-to-day condominium management function. We believe that this investment in our staff directly benefits our clients.

LinkedIn followers
7,039
People associated on LinkedIn
585
Reported office locations
  • 4800 Dufferin St., Building "C", Toronto, Ontario M3H 5S9, CA
Business categories
  • Real Estate
Other recorded names
  • Del Property Management
  • DEL PROPERTY MANAGEMENT INC.
Profile identifies a recruitment agency
No
Reported total investment
0

Currency and observation date were not supplied; this is not a current valuation or a funding round.

View all jobs Website

DEL has had the pleasure of providing its services to condominiums since 1968, in fact since the inception of the condominium concept in Ontario. DEL elected to specialize in condominium property management, and we believe that our dedicated staff, along with the unique and ambitious programmes we have pioneered and developed over the years, help to make us the leaders in this professional field. DEL provides its…

FieldValue
IndustryBusiness Consulting and Services
Company size201-500 employees
HeadquartersToronto, Ontario
Organization typePrivately Held
Year founded1968
Open jobs on Jobsy13
LinkedInView page
Job description


Site Administrator

DEL PROPERTY MANAGEMENT INC. , Toronto, Ontario, Canada (On-site)

Department: Operations

Reports To: Condominium Manager / VP of Operations

Location: Scarborough, Toronto

Job Type: Full-Time

Position Summary

The Site Administrator serves as the primary on-site representative for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts as the first point of contact for residents, board members, and service providers while ensuring smooth daily operations and maintaining high standards of customer service.

Key Responsibilities

Administration & Communication (30%)

  • Liaising with residents, contractors, and vendors in person, by phone and by email
  • Organizing, sorting, and distributing incoming and outgoing mail/couriers
  • Filing and maintenance of condominium corporation records
  • Ordering and maintaining office supplies
  • Preparation of notices and correspondence, and posting accordingly under the Condominium Manager's supervision

Financial Administration (25%)

  • Processing common element assessment fees, including facilitating the collection and recording of payments
  • Compiling arrears information and sending corresponding notifications under the Condominium Manager's supervision
  • Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement
  • Sending out signed cheques to the vendor directly or to Head Office Accounting, as applicable
  • Reconciling invoices with purchase orders, coding according to account codes, and preparing for the Condominium Manager's signature

Resident Services & Records Management (20%)

  • Overseeing bookings of various facilities as applicable (i.e. elevator, party room, guest suites, etc.)
  • Resident file administration and maintenance of the resident's registry
  • Processing and maintenance of other registries as applicable (i.e. enterphone system, key and access fob issuance, bike storage, storage lockers, etc.)

Legal & Compliance (15%)

  • Preparation of legal forms (i.e. status certificates, lien notices, etc.) under the Condominium Manager's supervision

Meeting Support (10%)

  • Set up and tear down for meetings (i.e. Board meetings, Annual General Meetings, Residents' Meetings, etc.)
  • Attending meetings to register attendees as required

Key Skills & Assets

Customer service (listening, understanding, clear communication)

Working under pressure (fast pace, competing priorities, unexpected issues)

Teamwork (working collaboratively and effectively with all members of the team, from Board Directors to maintenance staff)

Organizational skills

Adaptability and flexibility skills

Ability to take initiative

Attention to detail

Fluent in Cantonese

Fluent in Mandarin



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