Posted 8 days ago
Substitute Administrative Assistant
@ Canadian Rockies Public Schools
Banff, AB · Canmore, AB · Exshaw, AB
Overview
Canadian Rockies Public Schools is hiring a casual substitute Administrative Assistant for the 2026-2027 school year. The role is the front-desk point of contact for students, staff and parents, handling student records in PowerSchool, fees and attendance letters. Hours depend on school assignment and the work is covered by a collective agreement with CUPE Local 4306.
Responsibilities:
- First point of contact for students, staff and public
- Maintain student records in PowerSchool
- Collect school and program fees
- Type reports, correspondence and newsletters
- Manage attendance records and send letters
Requirements summary:
- Outstanding organization and time management
- Multitasking in a fast-paced environment
- Professional and confidential handling of matters
- Criminal Record and Vulnerable Sector Check within 3 months
- References with phone numbers and emails
Tools & skills
Source and dates
Source type not verified · bow-valley
- Employer posting date
- 2026-10-29
- First seen by our source
- 2026-11-05
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | School, Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Background checks | criminal record, references |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Canadian Rockies Public Schools
| Field | Value |
|---|---|
| Open jobs on Jobsy | 7 |
Canadian Rockies Public Schools is now accepting applications for substitute Administrative Assistant position for the 2026-2027 school year:
We are seeking a friendly, approachable person with outstanding organization, prioritizing, time management, and multitasking skills in a fast-paced environment. A high level of professionalism in dealing with the public and matters of confidentiality is expected.
Duties include:
● First point of contact for students, staff, parents, and the public – in person, on the telephone and via school email.
● First point of contact for students’ physical, emotional and technology needs (students signing in and out, signing in and out computers, managing password changes, supporting access to MyPass, minor first aid, etc).
● Maintaining and updating student information using PowerSchool software (collecting and processing student information, entering data, creating and printing reports).
● Collection of any school or program fees.
● Typing reports and correspondence for school administration.
● Preparing information booklets, newsletters, and other communication.
● Managing attendance records, sending out attendance letters and emails monthly.
● Other duties as assigned by the Principal.
Start Date: Casual
Hours: Dependent on school assignment.
The working conditions for this position are covered under a collective agreement between the Canadian Rockies Public Schools Division and the Canadian Union of Public Employees Local 4306.
Closing date for applications: Until suitable candidates have been found.
Applications will only be accepted electronically by email to [email protected]. No hard copies or faxes will be accepted. Please provide both phone numbers and email addresses for references. A Criminal Record Check/Vulnerable Sector Check (current within 3 months) will be required before the successful candidate may start in this
position.
Attention: Ms. Debbie McKibbin, Superintendent of Schools
Canadian Rockies Public Schools thanks all applicants. Only those candidates selected for an interview will be contacted.
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