Posted 4 months ago
Team Lead (Digitization)
@ RMSI Private Limited
Toronto, Ontario
Overview
RMSI Private Limited is hiring a Team Lead (Digitization) to lead a records digitization team, overseeing workflows, metadata quality, QC, training and client coordination. The role is full-time, requires 3 to 5 years of records or digitization experience, and a bachelor's degree or equivalent is preferred. Benefits are described only as 'as per policy'.
Responsibilities:
- Lead digitization team day-to-day operations and quality
- Coordinate client data collection and project planning
- Oversee metadata tracking, validation and reporting
- Establish QC processes, audits and corrective actions
- Lead training, onboarding and process improvement
Requirements summary:
- 3 to 5 years records digitization or document management experience
- Leadership of teams and delivery to timelines
- Knowledge of records management and metadata standards
- Experience with ProjectWise or similar platforms
- Proficiency in Microsoft Excel and Office
Tools & skills
Source and dates
Source type not verified · zoho
- Employer posting date
- 2026-07-23
- First seen by our source
- 2026-10-09
- Source record updated
- 2026-10-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Lead |
| Department | Project management |
| Experience | 3+ years |
| Manages people | Yes |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (preferred) |
| Fields of study | Information management, Library Sciences, Records Management, Engineering, GIS |
Summary and details written by AI from the posting; the employer’s posting is the authority.
RMSI Private Limited
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Making the Digital & the Physical World Come Together
Full company description
RMSI is a global leader in geospatial and engineering solutions. These solutions address global issues of climate change, natural calamities, human habitation, food security, autonomous transportation, smart utilities and networks. RMSI's core competency lies in providing solutions across the entire geospatial value chain - from data enhancement including every manner of data conversion to software development, modeling, analytics, and consulting. RMSI has the highest levels of certifications and accreditations for its processes, information security and health and safety standards including CMMI Level 5, ISO 27001:2013, ISO 14001:2015, ISO 9001:2015 and ISO 45001:2018.
- LinkedIn followers
- 114,643
- People associated on LinkedIn
- 6,737
- Reported office locations
- A-8, Sector - 16, Noida, Uttar Pradesh 201301, IN
- 18 East 41st Street Suite 1704, New York, NY 10017, New York, 10017, US
- 2400 Camino Ramon, Suite 160, San Ramon, California 94582, US
- Vega, The V, 11th Floor, Right Wing, Plot No.17, Software Units Layout, Hyderabad, Hyderabad 500081, IN
- 1105, Doon Express Business Park Opposite Transport Nagar, Dehradun, Dehradun 248002, IN
- 251,Consumers Road, Suite 1200, North York, Toronto, Ontario M2J 4R3, CA
- 77 Westmorland Street, Suite 300, TD Tower Fredericton, New Brunswick, Canada E3B 6Z3, CA
- 1881 Steeles Avenue W Suite 203, Toronto, Ontario M3H 5Y4, CA
- 5-7 Abbey Court, Eagle Way Sowton Industrial Estate, Exeter, UK, Exeter EX2 7HY, GB
- 9 Greyfriars Road, Reading, Berkshire, UK, Berkshire RG1 1NU, GB
- Suite 3A, Level 3 1C Grand Ave Camellia, New South Wales, Australia, New South Wales NSW 2142, AU
- 40, Lime Street, King Street Wharf, Sydney, Australia, Sydney NSW 2000, AU
- 8/10, Burnside Road Ormeau, Queensland, Brisbane, Brisbane QLD 4208, AU
- E-09, Al Owais Building, Rigga Road, Dubai, UAE, UAE 94570, AE
- Business categories
- Information Technology
- Software
- Geospatial
- Property Management
- Analytics
- Other recorded names
- RMSI Private Limited
- RMSI
- Profile identifies a recruitment agency
- No
- Reported total investment
- 56,000,000
Currency and observation date were not supplied; this is not a current valuation or a funding round.
RMSI is a global leader in geospatial and engineering solutions. These solutions address global issues of climate change, natural calamities, human habitation, food security, autonomous transportation, smart utilities and networks. RMSI's core competency lies in providing solutions across the entire geospatial value chain - from data enhancement including every manner of data conversion to software development…
| Field | Value |
|---|---|
| Industry | Information Technology & Services |
| Company size | 1,001-5,000 employees |
| Headquarters | Noida, Uttar Pradesh |
| Organization type | Privately Held |
| Year founded | 1992 |
| Open jobs on Jobsy | 3 |
| View page |
Role: The Team Lead (Digitization) is responsible for providing technical leadership, operational oversight, and day-to-day support to the digitization team to ensure the accurate, efficient, and timely processing of assets and historical records. This role serves as the primary liaison between the client and project team, overseeing collection planning, records digitization workflows, metadata quality, team performance, training, and continuous process improvement.
The position requires a strong understanding of records management, digitization best practices, metadata standards, quality assurance processes, and document management systems, along with the ability to mentor team members and resolve operational and technical challenges.
Primary Responsibilities:
- Lead and provide day-to-day technical and operational support to the digitization team, ensuring productivity, quality, and timely delivery of project objectives.
- Coordinate with clients and project stakeholders on new data collection initiatives, including scope assessment, resource planning, timelines, and execution roadmaps.
- Plan and oversee onsite and offsite records collection activities and maintain accurate inventory tracking throughout the digitization lifecycle.
- Develop, maintain, and improve SOPs, metadata standards, processing guidelines, and project documentation.
- Provide technical guidance on records processing, metadata capture, document indexing, file classification, and document management systems.
- Coordinate metadata tracking, data validation, and reporting to ensure accuracy, completeness, and compliance with project requirements.
- Establish and monitor quality control (QC) processes, conduct audits, investigate issues, and implement corrective actions to maintain high-quality deliverables.
- Lead onboarding, training, and knowledge-sharing activities while promoting continuous improvement and best practices across the team.
- Monitor team performance, workloads, resource utilization, and project progress through dashboards, status reports, and productivity metrics.
- Identify risks, bottlenecks, and opportunities for process improvement, and support project planning, forecasting, and resource allocation.
- Serve as the primary point of contact for team inquiries, operational issues, and stakeholder communications, escalating complex matters as required.
Requirements
Requirements:
- Strong knowledge of records management, digitization workflows, metadata standards, and document control practices.
- Experience supporting document management systems, preferably ProjectWise or similar enterprise content management platforms.
- Demonstrated ability to lead teams and provide day-to-day operational and technical support.
- Strong analytical and problem-solving skills with the ability to identify process improvements and implement solutions.
- Experience with quality assurance, quality control, and compliance monitoring.
- Proficiency in Microsoft Office applications, particularly Excel for reporting, tracking, and data analysis.
- Excellent organizational, communication, and stakeholder management skills.
- Ability to manage multiple priorities and adapt to changing project requirements.
Qualifications:
- Bachelor’s degree in information management, Library Sciences, Records Management, Engineering, GIS, Information Technology, Business Administration, or a related field; equivalent education and experience may be considered.
- Minimum 3–5 years of experience in records digitization, document management, information management, or related disciplines.
- Demonstrated experience leading teams, providing technical support, and delivering project outcomes within established timelines and quality standards.
- Experience with ProjectWise, document management systems, records management platforms, or large-scale digitization projects will be highly desirable.
Benefits
As per policy.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.