Temporary Part-Time HRIS Specialist (5 months)

At Karis Disability Services what you do matters. Since 1965, our team has come alongside people with developmental disabilities, and their families, to celebrate each person’s unique gifts as we promote communities where everybody belongs. Driven by our values which are firmly rooted in the Christian faith, together we serve more than 1,500 people each year across Ontario and Saskatchewan, supporting them wholistically - body, mind, soul and spirit. Believing each person is made in the image of God, we welcome everybody to find the personalized supports they need to thrive. Beyond Canada, our global work impacts over 300,000 people across 70 communities in six countries. Learn more about Karis Disability Services at www.karis.org.

Are you passionate about using technology and data to improve the employee experience? Join Karis Disability Services as an HRIS Specialist and play a key role in optimizing HR systems, enhancing processes, and delivering meaningful insights that support our people and mission.

Temporary / Part-time (5 months)

HRIS Specialist

24 hours/week

Waterloo, Ontario

Karis Disability Services is seeking a detail-oriented and collaborative Human Resources Information System (HRIS) Specialist to support and enhance our HR systems and processes. This role is ideal for an individual who enjoys working with data, technology, problem-solving, and process improvement while providing exceptional service and support to employees and leaders across the organization.

The HRIS Specialist plays a key role in maintaining the integrity, functionality, and continuous improvement of our Human Resources Information System. Working closely with Human Resources, Payroll, and operational leaders, you will help optimize system processes, develop reporting solutions, provide training and support, and ensure accurate and reliable HR data.

Key Responsibilities:

HRIS Administration & System Development

• Maintain the integrity and functionality of the HRIS database.
• Develop and implement standards, processes, and best practices for HRIS use and maintenance.
• Design, build, and maintain reports that support organizational needs and decision-making.
• Monitor and manage active reports and user access.
• Participate in HRIS development initiatives and continuous improvement projects.
• Collaborate with Payroll, Human Resources, and other departments to improve business processes and data integration.
• Stay current with system enhancements and upgrades, assessing impacts and supporting implementation across the organization.
• Promote consistency and compliance in HRIS practices throughout the organization.

End-User Support & Training

• Provide expert guidance and troubleshooting support related to HRIS, scheduling, attendance, and employee data processes.
• Develop training materials, user guides, and educational resources for employees and leaders.
• Deliver training and coaching to users with varying levels of technical expertise.
• Support managers and employees in navigating and utilizing HRIS tools effectively.
• Participate in meetings and project activities related to HRIS enhancements and changes.
• Provide backup support within the Human Resources team when required.

Data Integrity & Reporting

• Monitor, audit, and analyze HRIS data to ensure accuracy and reliability.
• Coordinate system configuration changes and validate approvals prior to implementation.
• Work closely with Payroll to investigate and resolve data issues affecting payroll processing.
• Prepare and present HRIS data and reports for leadership and organizational stakeholders.
• Identify opportunities for process and system improvements and make recommendations to leadership.

Requirements:

• College diploma in Human Resources, Business Administration, Information Systems, or a related field.
• Approximately 2 years of related experience, including experience working with HR systems, databases, reporting, or data management.
• Experience supporting HR or payroll processes is considered an asset.
• Strong proficiency with HRIS platforms, databases, and Microsoft Office applications.
• Advanced attention to detail and commitment to data accuracy.
• Strong analytical and problem-solving abilities.

Why Should You Apply?

• Live out our shared values, help others, and find purpose in your work every day.
• Receive competitive wages.
• Enjoy access to our comprehensive Employee and Family Assistance Program (EFAP), offering confidential counselling, wellness resources, and support for you and your family
• Grow your leadership with mentorship, training, career development, and tuition reimbursement.
• Collaboration and Teamwork—Working together on a team, we tackle challenges, share insights, and support one another in fostering a thriving workplace culture.

Application Deadline: 9:00 am – November 9, 2026

Apply with a cover letter and résumé by 9:00 am on November 9, 2026, to the attention of the Payroll & HR Systems Manager via the Apply Now feature.

Start Date: November 30, 2026

Hourly Range: $30.70-33.97

At Karis Disability Services we strive to create a diverse, equitable, and inclusive environment where all individuals are treated with dignity and respect. We remain dedicated to meeting all provincial human rights, accessibility, and employment standards. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.