Posted 11 days ago
Undergraduate Advising and Program Assistant
@ University of Victoria
Victoria, British Columbia
Overview
The University of Victoria is hiring an Undergraduate Advising and Program Assistant for its School of Child and Youth Care. The role supports undergraduate advising and admissions administration, maintains databases, produces statistical spreadsheets, and handles inquiries and correspondence. Three years of comparable experience is required.
Responsibilities:
- Provide administrative support to undergraduate programs and advising
- Respond to student and general inquiries
- Maintain databases and produce statistical spreadsheets
- Prepare correspondence and program administration documents
- Support the physical infrastructure of the school
Requirements summary:
- Three years of comparable experience
- Advanced proficiency with MS Office, Adobe Creative Suite and content management systems
- Knowledge of the Academic Calendar and BC FOIPPA
- Experience with UVic systems such as BANNER is preferred
- Secondary school diploma or equivalent
Tools & skills
Source and dates
Source type not verified · hrsmart
- Employer posting date
- 2026-10-26
- First seen by our source
- 2026-10-27
- Source record updated
- 2026-11-03
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
University of Victoria
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
- Other recorded names
- University of Victoria
- Profile identifies a recruitment agency
- No
| Field | Value |
|---|---|
| Company size | 5001-10000 |
| Headquarters | Victoria |
| Open jobs on Jobsy | 27 |
| View page |
Job Summary
Reporting to the Administrative Officer, this position provides administrative support to the School of Child and Youth Care undergraduate programs, which includes advising and admissions administration, support to the Adviser, program and office administration, responding to inquiries, maintaining databases, producing statistical spreadsheets, preparing correspondence and other tasks to support the physical infrastructure of the school.
Job Requirements
Experience:
This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.
Knowledge, skills, and abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- A genuine interest in the student experience.
- Advanced proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to exercise tact and diplomacy in stressful situations.
- Ability to work independently within a team environment with frequent interruptions, and minimal supervision.
- Flexibility and adaptability with procedural and technical change.
- Ability to contribute to a community-building team environment.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Specialized knowledge/education
- Secondary school diploma or equivalent.
- Experience with UVic systems including BANNER, FMIS, ARES, AIRS, FAST, Cascade, Brightspace is preferred.
- Experience with UVic Advising systems is preferred.
- Familiarity with post-secondary professional schools is preferred.
- Knowledge and understanding of the Academic Calendar and BC Freedom of Information and Protection of Privacy Act as it relates to student records.
Journal
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