Vendor Management Specialist

The Vendor Management Specialist will support in managing the IE’s relationships with market data, research, technology product and professional services vendors. You will work in partnership with the IE Product team, our procurement partners and other stakeholders.
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Position: Vendor Management Specialist
Competitive Salary
Location: Toronto, ON

Hybrid, 2 days per week - Mondays and Tuesdays.

Advantages
• Well known and reputable financial company
• Good opportunity to grow within a large financial institution
• 12 month contract (Potential of extension/Conversion)

Responsibilities
• Manage vendor contracting lifecycle processes from ideation through to execution, and portfolio management of third party suppliers (30+)
• Quote meter audits – working with external market exchanges to manage audit requests and audit reports, as required
• Ensure compliance to procurement standards, intakes, and third-party risk assessment (TPRA) process
• Management of documentation – maintaining centralized library of contracting documents - including NDAs, intake submissions, RFIs, RFPs, onboarding documentation, invoices, etc.
• Liaising with internal procurement, governance, operation & audit groups to ensure compliance standards are maintained for all third party suppliers
• Working with procurement on pricing negotiations with vendors, onboarding new vendors, working with contract services group to draft contracts and amendments
• Completion of required market data documentation (i.e.: market data questionnaires, exhibits, schedules, investment dealer forms, etc.)
• Coordination and circulation of draft contracts/agreements with key stakeholders – securing approvals
• Drafting executive summaries for budget owner approvals
• Ensure compliance with procurement best practices while achieving best value from vendors
• External vendor relationship management
• Working with internal business groups across Wealth – including product owners, leadership team, operations, risk teams, marketing, technology, mid-office, market data services, finance, procurement, market data services (MDS) etc. - seeking guidance from internal and external legal counsel when required
• Mediate and facilitate resolution of IMFs (issues management form) and risks that arise throughout the contracting process
• Overall portfolio management and vendor performance monitoring – alerting stakeholders of upcoming renewals and contract expirations
• Contributing to vendor performance score card data, overall contract tracker & vendor expenses, planning and forecasting for fiscal year cycles (both retail business and contact centre)
• Contribution to vendor strategic planning and analysis – tracking costs (and increases), finding greater value from suppliers and recommending cost savings
• Process improvement recommendations and aligning synergies internally.
• Competitive intelligence (how are other brokers using the same market data and research on their platforms, new products, services, etc.)

Qualifications
Must Have Requirement:
• ~3+ years’ experience with vendor management and contract lifecycle management.
• Experience supporting procurement processes and third-party/vendor governance activities.
• Experience coordinating or supporting Third Party Risk Assessments (TPRA).
• Exceptional organizational and documentation management skills.
• Strong project management skills and familiarity with project management methodologies (JIRA, Kanban, Agile, etc.)

Nice to Have:
• Experience using TPRA platforms such as Archer, Coupa Risk Assess, or similar systems.
• Experience with procurement systems and workflows.
• Prior experience within online brokerage environments and/or prior FI experience.
• Experience working with market data and industry research vendors.

Soft Skills:
• Highly organized and detail-oriented.
• Strong stakeholder management and relationship-building skills.
• Ability to work independently and hit the ground running.
• Adaptable and comfortable navigating changing priorities.
• Strong sense of ownership and accountability.

Summary
If this role sounds like a good fit for you, please APPLY ONLINE at www.randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.