Warehouse Office Coordinator

Are you an experienced logistics or distribution administrator looking for a dynamic, full-time role in Cambridge? Do you excel at client communication, order processing, and keeping warehouse documentation running smoothly?

We are currently seeking an organized, adaptable Warehouse Office Coordinator to support warehouse and client service operations. While this role is primarily anchored on the afternoon shift (2:30 PM – 11:00 PM), the ideal candidate must offer shift flexibility to cover morning shifts (6:00 AM – 2:30 PM) or occasional weekend hours based on business and coverage needs.

In this role, you will be the administrative bridge between clients, drivers, and warehouse operations, ensuring timely communication and high inventory accuracy across shifts.

Important to note: this position requires the successful candidate to work Monday - Friday, fully ONSITE.

Advantages
- $24.00 - $26.00 per hour
- Guaranteed 40 hours per week with steady, reliable scheduling
- Work alongside supportive cross-shift colleagues and site leadership
- Modern distribution environment adhering to top-tier quality standards
- Gain comprehensive operational experience across both morning and afternoon workflows
- Excellent opportunity to build and grow your career in warehousing and supply chain administration

Responsibilities
- Check in and out inbound and outbound transport drivers, assign loading bays, and verify transport paperwork
- Perform accurate, timely data entry within scheduling and dispatch portals to track inbound/outbound freight
- Enter, release, and reconcile incoming customer orders through internal inventory databases, adhering to strict order-release procedures
- Cross-reference outbound shipments and receipts against manifests, bills of lading, and internal records to ensure 100% accuracy
- Maintain high standards of documentation accuracy, audit readiness, and standard operating procedures
- Monitor shared inbox queues, provide responsive and courteous status updates to clients, and address routine inquiries
- Log order exceptions or discrepancies, assemble shift handover notes, and prepare end-of-shift reporting for incoming teams and management
- Monitor order queues throughout the shift to ensure established carrier and cutoff deadlines are met

Qualifications
- 1–3 years of administrative experience within a distribution centre, shipping office, or logistics setting (e.g., Shipping/Receiving Clerk, Logistics Administrator, or Dispatch Assistant).
- Available to work the primary afternoon shift (2:30 PM – 11:00 PM), with open flexibility to work morning shifts (6:00 AM – 2:30 PM) and occasional weekends as needed for coverage
- Demonstrated comfort working with inventory tracking software, scheduling portals, or database management systems.
- Proficient in MS Office (Excel, Word) and/or Google Workspace (Sheets, Docs), including data entry and basic spreadsheets
- Solid familiarity with standard shipping/receiving processes, picking methodologies, and inventory reconciliation
- Strong verbal and written English communication skills for customer correspondence and on-site driver coordination
- High attention to detail, strong organizational ability, and confidence working independently in a fast-paced environment

Summary
If you are interested in the Warehouse Office Coordinator position and would like to apply, please follow the "how to apply" steps below.

1) Apply at www.randstad.ca
2) Please also directly email [email protected] and [email protected] with the title "Warehouse Office Coordinator"

Our services will never be at a cost to you. Registration with Randstad offers you the benefits of our industry knowledge and client database which spans many industries.

We thank all applicants for applying, however only qualified applicants will be contacted

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.