Posted 10 days ago
WOPX Associate Coordinator
@ hireVouch
Toronto, Ontario
Overview
hireVouch is hiring a WOPX Associate Coordinator, a 3-month minimum engagement starting November 9, to run day-to-day office operations. The role covers facilities, hospitality, events, visitor management, administration, records, and executive support, with office attendance four days a week, Tuesday to Thursday, subject to change for events.
Responsibilities:
- Maintain office space, kitchens and refreshment areas
- Support meetings and events logistics
- Greet visitors and manage check-in
- Answer phones, sort and distribute mail
- File and manage records
Requirements summary:
- Customer service skills
- Comfort with technology
- Ability to lift and move items
- Problem-solving and execution mindset
Tools & skills
Source and dates
Source type not verified · cats
- Employer posting date
- 2026-10-28
- First seen by our source
- 2026-10-28
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office, Client sites |
| Position | Sitting and standing |
| Physical demands | physical moderate · computer moderate |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
hireVouch
Saved company profile
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Full company description
Our Edge Hiring and retaining skilled talent is paramount for your company’s success. Finding the right people – who have the right skills and right personality fit – can be incredibly challenging in today’s job market. Here at hireVouch we can help you acquire the highest calibre candidates through the relationships we have formed over more than a decade. Our approach is an ethical one. Rather than use the often-employed aggressive methods typical of the recruitment industry, our focus is placed largely on referral-based networking. Getting it right really matters to us. Let us leverage our network of talent that has already been vouched for by leading professionals in the industry to help your business grow. Services Offered Contingency and Retained Search Here at hireVouch we focus on sourcing best-in-class candidates for rewarding positions in Canada and the US. We have extensive expertise in Contingency, Retained and Temporary placement, primarily within the IT sector. On-Site Search Assistance We have a trusted network of HR and search professionals who can provide on-site search services to help fulfill immediate needs as well as help train internal staff in finding the highest quality talent Company Marketing Strategy We know how competitive the job market can truly be and how important it is to have a strategy to attract talent. At hireVouch we have extensive expertise in helping companies better market themselves. We can provide the tools and knowledge that will assist you in making your business a highly attractive place to work. Developing a company marketing strategy is key to hiring the talent you need to grow.
- LinkedIn followers
- 68,412
- People associated on LinkedIn
- 7
- Reported office locations
- 215 Spadina Avenue, 4th Floor, Toronto, Ontario M5T 2C7, CA
- Other recorded names
- hireVouch
- Profile identifies a recruitment agency
- Yes
Our Edge Hiring and retaining skilled talent is paramount for your company’s success. Finding the right people – who have the right skills and right personality fit – can be incredibly challenging in today’s job market. Here at hireVouch we can help you acquire the highest calibre candidates through the relationships we have formed over more than a decade. Our approach is an ethical one. Rather than use the…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 2-10 employees |
| Headquarters | Toronto, Ontario |
| Organization type | Privately Held |
| Year founded | 2016 |
| Open jobs on Jobsy | 175 |
| View page |
WOPX Associate Coordinator
- Role & Grade: Office Coordinator Associate
- Length of engagement: 3 months at minimum
- Expected start date: Nov 9
- Availability to go to the office 4 days per week (Tuesday to Thursday), but the days can change in case of events at the office.
- Requirements:
Facilities Operations: Ensures the office space is well maintained, cleaned and organized.
Hospitality Services: Ensuring that kitchens and refreshment areas are fully stocked and in good operational order. Provide guests with food and beverage when required.
Meetings & Events: Assist with logistical elements of the organisation of meetings and events such as liaising with vendors, food and beverage set up, room set up ensuring a smooth experience for hosts and guests.
Visitor Management: Greet and welcome visitors ensuring that they are invited and checked in through various systems
Administration: Ensure phone calls are answered promptly and open, sort and distribute mail when authorised.
Filing & Records Management: Ensure that records are filed correctly and promptly in appropriate systems and locations.
Real Estate: Liaise with local building management and other vendors to arrange troubleshooting of problems with physical spaces.
Sustainability: Implement sustainability initiatives in the office under direction. Track and report on sustainability metrics and compliance with environmental regulations under direction.
Budget Management: Maintains records of spend against allocated regional budget.
Executive Support: On an as needs basis, complete tasks for senior leaders including expense processes, calendar management and email inbox management.
Logistics: Arrange for package collection and distribution, complete the physical movement of documents and or people to required locations and parties for stamping and or signing.
Core Technical Competencies (what)
Customer service
Tech-savvy
Ability to complete physical labor (lifting and moving)
Core Leadership Competencies (how)
Problem-solver
Execution mindset
Journal
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