Academic Coordinator, Faculty of Mathematics & Sciences

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Post End Date:

November 25, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

Please note: This position is part of a recently certified bargaining unit (OSSTF Unit 2). The stated terms and conditions of employment are subject to change and will ultimately be established through collective bargaining between the University and the Union and the negotiation and ratification of a first collective agreement.

About the Role:

Reporting to the Faculty Services Manager, the Academic Coordinator provides comprehensive administrative and academic coordination support for academic programs within the Faculty. The Academic Coordinator ensures smooth delivery of student services, program operations, and departmental processes, while maintaining compliance with institutional policies, procedures, processes and timelines. The incumbent acts as a key resource for Faculty leadership, and instructors supporting program administration, academic integrity and financial processes.

The Academic Coordinator, Faculty of Mathematics & Sciences will:

• Support administrative and coordination functions, for programs, labs and centres;

• Coordinate course collection, program planning, timetabling and scheduling to ensure efficient program delivery and alignment with registrar office timelines;

• Maintain accurate and up-to-date course outlines, syllabi, and academic calendars;

• Support instructor and course evaluation processes;

• Assist with program reviews and accreditation requirements;

• Provide relevant information (e.g., enrolment projections) to assist programs with decision-making related to policy, course, or program changes;

• Administer program and course change process via the undergraduate programs committee (UPC);

• Liaise with individuals/departments involved in program matters, both internal and external to the program (e.g., Registrar’s Office, Academic Advisors, Experiential Education Coordinators, Recruitment);

• Oversee and advise on Articulation and collaborative Agreements with colleges and universities;

• Prepare and distribute internal communications and program updates within the Faculty;

• Coordinate teaching budgets, including TA and marker grader assignments/ hours, developing budgets, assigning hours and revising plans in consultation with Chairs;

• Oversee TA and Instructor contractor entry, and support recruitment processes, including gathering requirements, tracking and ranking candidates, and ensuring compliance with collective agreements;

• Support digital content management, including website updates, social media, SharePoint, and promotional materials;

• Input department annual budget data into financial system;

• Monitor program and department budgets, identifying variances or issues as needed;

• Support and facilitate student enrollment processes, including registration overrides and waitlist management;

• Assist with admissions, internship applications, and tracking milestone records; and

• Support academic integrity workflows and ensure compliance with related policies.

Key Skills and Experience:

• Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;

• Experience in academic administration or program coordination;

• Proficiency with computer systems and software applications;

• Awareness and understanding of various collective agreements;

• Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;

• Ability to maintain accurate records, including financial record keeping;

• Excellent writing, grammar, editing, and proofreading skills;

• Promotes and embodies inclusivity and respect within the workplace and the broader community;

• Excellent communication and interpersonal skills;

• Committed to providing exceptional support to students, faculty, and staff;

• Builds strong relationships across departments and units;

• Strong organizational and time-management skills with attention to detail;

• Ability to manage multiple priorities in a fast-paced environment;

• Ability to manage complex schedules, deadlines, and processes;

• Proactively identifies issues and implements effective solutions; and

• Responds effectively to changing priorities and peak workload periods.

Salary and Total Rewards:

• Job Grade I, Salary Scale ($52,798 - $84,476)

• Target Hiring Range: $52,798 - $55,000*

• This is a permanent position that includes:

• • Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.

• • Pension Plan: Enrollment eligibility in the Brock University Pension Plan.

• • Vacation: Up to 3 weeks per year, in addition to university holidays.

• • Professional Development: Eligibility for the Brock Tuition Waiver Program.

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact [email protected] if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.