First seen by our source: last month
Accounting and Operations Senior Administrator
@ Goldbeck Recruiting
Vancouver, British Columbia
Overview
Goldbeck Recruiting is hiring a full-time, on-site Accounting and Administration Officer for a small business. The role covers full-cycle accounts receivable, day-to-day accounting, payroll processing and reconciliations, reporting to the Director. The posting asks for at least 3 years of full-cycle bookkeeping experience and payroll and accounting software skills.
Responsibilities:
- Manage full-cycle accounts receivable and invoicing
- Oversee banking, deposits and payroll processing
- Reconcile bank, credit card and subledger accounts
- Maintain GST, PST and sales records for annual filing
- Produce general ledgers for year-end tax filing
Requirements summary:
- Minimum 3+ years of full-cycle bookkeeping experience
- Proficiency with accounting and payroll software
- Knowledge of CRA, payroll and GST/PST regulations
- Experience with WSBC, EHT, T4, ROE and T2202 filings
- Ability to meet conflicting deadlines under pressure
Tools & skills
Benefits mentioned
Source and dates
Source type not verified · loxo
- Employer posting date
- Not provided
- First seen by our source
- 2026-10-14
- Source record updated
- 2026-11-04
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Finance & accounting |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Goldbeck Recruiting
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
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Full company description
Goldbeck Recruiting is a recruitment and executive search firm based in Vancouver, BC helping companies fill challenging positions since 1997. We specialize in mid to senior to management, for positions that require a unique combination of skills, experience, and industry knowledge. Our job is to find individuals that can have an impact on the strategic direction of our employers. We conduct our business in a responsible and ethical manner that is consistent with the development of long-term, mutually beneficial relationships. Recruitment Divisions: • Sales & Marketing • Engineering & Operations • Healthcare & Biotech • Finance & Accounting • Human Resources • Logistics and Transportation • Construction Management • Senior Administrative Management
- LinkedIn followers
- 59,046
- People associated on LinkedIn
- 16
- Reported office locations
- 3689 E 1st Ave, 215, Vancouver, British Columbia V5M 1C2, CA
- Other recorded names
- Goldbeck Recruiting
- Specialties
- Industry Specialites:
- Manufacturing
- Construction
- Industrial & B2B
- Healthcare
- Finance & Banking
- Mining
- OIl & Gas
- Consumer Goods
- and Heavy Industries
- Profile identifies a recruitment agency
- Yes
Goldbeck Recruiting is a recruitment and executive search firm based in Vancouver, BC helping companies fill challenging positions since 1997. We specialize in mid to senior to management, for positions that require a unique combination of skills, experience, and industry knowledge. Our job is to find individuals that can have an impact on the strategic direction of our employers. We conduct our business in a…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 11-50 employees |
| Headquarters | Vancouver, British Columbia |
| Organization type | Privately Held |
| Year founded | 1997 |
| Specialties | Industry Specialites:ManufacturingConstructionIndustrial & B2BHealthcareFinance & BankingMiningOIl & GasConsumer Goodsand Heavy Industries |
| Open jobs on Jobsy | 51 |
| View page |
Exciting opportunity to work in a creative work environment with a small office team.
We are seeking a Full-Time (On-Site) full-cycle Accounting and Administration Officer who understands the complexity of running a small business. As the ideal candidate, you are recognized for contributing to a financially strong business where the facilities are well run, and the administrative staff are supported. We are looking for a candidate who has exceptional work ethics to actively improve current systems.
Reporting to the Director, the Accounting and Administration Officer holds primary responsibility for the full cycle of accounts receivable and the oversight of day-to-day accounting activities. This role ensures the accurate and timely processing of all billing transactions, including invoicing, receipts, deposits, refunds, and adjustments.
A central mandate of the position is the active monitoring of customer accounts, maintaining clear records, and conducting consistent follow-up on outstanding and overdue balances. The Accounting Officer is also responsible for the regular reconciliation of customer subledgers to the general ledger accounts receivable balances, ensuring integrity, accuracy, and transparency of financial records.
In addition, the role contributes to continuous improvement by identifying efficiencies, providing informed feedback, and supporting enhancements to billing and receivables processes.
Responsibilities
· Oversee banking and process payroll, including all deposits & expenses
· Onboard and set up new employees on the payroll systems
· Reconcile bank account and company credit card
· Daily reconcile all credit card sales with external credit card processors and follow up / resolve discrepancies
· Manage all AR and AP, including reconciliation of receipts and expense reimbursements.
· Monitor AR of tuition and academy fees through Jackrabbit
· Maintain accounting systems, ensure compliance with Canadian Tax Act and other applicable financial laws
· Post journal entries and account reconciliations
· Process and post payrolls for all employees and independent contractors
· Track hours of hourly employees
· Keep accurate and up-to-date GST, PST and Shop sales records for annual filing
· Produce general ledgers for year-end tax filing
Qualifications
· Minimum 3+ years of full cycle bookkeeping experience
· Proficiency and experience with accounting and payroll software (i.e. Sage 50, Ceridian, Dayforce)
· Proficiency with cloud-based productivity office suites (i.e. Microsoft 365, Google Workspace)
· Experience working with cloud-based storage systems (i.e. DropBox, Google Drive)
· Understanding of CRA, Payroll & GST/PST regulations
· Experience filing respective financial reporting with WSBC and EHT, T4, ROE, T2202
· Experience with data management, administrative processes and knowledge of administrative principles and best practices
· The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines
Journal
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