Accounting Clerk (Accounts Payable)

POSITION: Accounting Clerk (Accounts Payable)

DEPARTMENT: Accounting

STATUS OF POSITION: Full-Time

Why Deerhurst Resort?

Nestled in the heart of Muskoka, Deerhurst Resort can become your new office with a view. Becoming a Host unlocks a world of opportunity to not only grow your hospitality career but yourself as well. On top of the beautiful and relaxing surroundings, Deerhurst Hosts enjoy complementary activities such as golf, canoeing, kayaking etc. Discounts on food, clothing and our concessions, such as water skiing, paintball, ATVing. Affordable staff housing is available on site and includes laundry, internet, shuttle service. Join our team and find out why thousands of people visit Deerhurst every year. Apply to Deerhurst today, Muskoka’s preferred place to work and play.

Position Summary

Reporting to the Director of Finance, the Accounting Clerk provides seamless service to resort guests, condo/timeshare owners, supplier, and colleague inquiries. The Accounting Clerk must have excellent attention to detail, strong problem-solving abilities, and be comfortable handling and reconciling large sums of money. This position requires a high degree of organization, strong analytical skills and sound decision-making abilities. This position requires flexibility with scheduling and may be scheduled on weekends during group need periods, month-end or as business levels dictate. There are two Accounting Clerk positions at the Resort, the current vacancy is primarily responsible for the Accounts Payable function.

Responsibilities / Duties:

Accounts Payable:

• Review, verify, and process vendor invoices accurately and in a timely manner

• Match invoices to purchase orders and PO receipts, resolving any discrepancies

• Maintain vendor records, reconcile statements, and respond to vendor inquiries

• Coordinate corporate credit card purchases and reconcile transactions and supporting documentation

• Reconcile pre-authorize payments with corresponding invoices

• Complete the corporate cheque run process, including preparing cheques for signing and matching corresponding invoices

• Prepare monthly condo owner account statements and cheques: arrange cheques for signature and mail out according to established timelines

• Support staff with purchasing and payment procedures, including monitoring outstanding purchase orders and following up on missing documentation or receipts

• Maintain accurate accounts payable records and ensure compliance with purchasing policies and internal financial controls

• Monitor the Accounts Payable email inbox and respond to internal & external inquiries.

General Acccounting

• Assist with month-end and year-end procedures, including annual audit(s)

• Provide support to A/P, A/R, Payroll and other accounting functions, becoming familiar with other accounting functions to provide support during vacations and absences

• Perform other related financial and administrative duties as assigned.

Skills, Abilities & Attributes

• Guest Oriented with a sincere, helpful, caring and friendly personality

• Demonstrated ability to modify and understand financial information

• Able to take initiative within given guidelines

• Excellent interpersonal skills

• Pays precise attention to detail

• Able to maintain composure and objectivity

• Able to work under pressure and meet tight deadlines

• Able to adapt in a fast pace, constantly changing environment

Education & Experience

• Diploma/degree in Hospitality Management and/or Accounting preferred

• Minimum of three (3) years’ experience in full-cycle accounting/bookkeeping, including month/year-end processes

• Strong knowledge in the use of Microsoft Excel required

• Experience working in a hotel or hospitality environment would be considered an asset

• Knowledgeable in accounting software and internet-based software applications: knowledge of Dynamics 365 Business Central would be considered an asset

Visa Requirements: Must be eligible to work in Canada

The above job description is not intended to be exhaustive lists of all responsibilities, skills or efforts associated with or expected of the role, but are intended to accurately reflect principal job elements.