Posted 15 days ago
Accounts Payable Administrator
@ RECRUITMENT PARTNERS INC.
Calgary, Alberta
SIGNALS
Overview
Recruitment Partners Inc. is hiring an Accounts Payable Administrator on a contract basis for a rapidly expanding EPC firm in Calgary. The role processes 80 to 100 invoices daily in QuickBooks and Procore, manages vendor holdbacks and weekly payment runs, and supports year-end close. Candidates need 3+ years of full-cycle AP experience in construction or project-based accounting, with QuickBooks proficiency mandatory.
Responsibilities:
- Process 80 to 100 invoices daily in QuickBooks and Procore
- Manage invoice workflows and approvals
- Prepare aged payables reviews and weekly payment runs
- Resolve invoice discrepancies with project managers and vendors
- Support reconciliations and year-end close
Requirements summary:
- 3+ years full-cycle AP experience in EPC or construction
- Mandatory hands-on QuickBooks proficiency
- Procore experience an asset
- Understanding of holdbacks and progress billing
- Strong communication skills
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-30
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Finance & accounting |
| Experience | 3+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
RECRUITMENT PARTNERS INC.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 40 |
Job description
We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary. Supporting a company experiencing massive project growth this individual will play a key role in keeping daily invoice pipelines clean, maintaining vendor relationships, and providing operational coverage through year-end.
Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.
Your Success Will Be Defined By Your Ability To
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more.
Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support – Technology
Contact us today - Your Search Partner – www.recruitmentpartners.ca
Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.
Your Success Will Be Defined By Your Ability To
- High-volume invoice processing (80–100 invoices daily) with strong accuracy using QuickBooks and Procore.
- Manage dual-entry processing and invoice workflows between Procore approval workflows and QuickBooks.
- Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.
- Coordinate directly with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.
- Support account reconciliations and assist with year-end close and holiday coverage activities.
- Maintain clean vendor files and support ongoing process improvements as the team works toward system integrations.
- 3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.
- Mandatory software requirement: Strong hands-on proficiency with QuickBooks; prior experience with Procore is considered a strong asset.
- Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.
- Self-starter mindset with proven ability to hit the ground running with minimal oversight.
- Strong communication skills for liaising with Project Managers, internal teams, and external vendors.
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more.
Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support – Technology
Contact us today - Your Search Partner – www.recruitmentpartners.ca
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