Accounts Payable Clerk

Role Description

As our organization continues to grow, we are expanding our finance team and strengthening our accounts payable capacity across multiple operating and holding companies. The Accounts Payable Clerk plays a key role in ensuring accurate, timely processing of supplier invoices, maintaining organized documentation, and supporting reliable financial workflows.

This role is ideal for someone early in their accounting or administrative career who is detail‑oriented, organized, and eager to build strong foundational skills in AP processing, vendor communication, and multi‑entity financial operations. You will work fully in-office with a supportive team committed to accuracy, integrity, and continuous improvement.

Key Responsibilities

Invoice Processing & Documentation

• Review, verify, and process supplier invoices for multiple entities.
• Match invoices to purchase orders and product receipts.
• Ensure coding accuracy and proper documentation before entry.
• Maintain organized digital and physical AP filing systems.

Vendor Communication & Issue Resolution

• Respond to supplier inquiries in a timely and professional manner.
• Request missing documentation or clarification when needed.
• Assist in resolving discrepancies related to pricing, quantities, or statements.
• Escalate issues with clear documentation and recommended next steps.

Payment Preparation & Scheduling

• Prepare weekly payment batches under guidance.
• Ensure payments are processed accurately and on schedule.
• Maintain vendor account information and support updates as required.
• Track due dates to support timely payment cycles.

Reconciliations & Reporting Support

• Assist in reconciling vendor statements to AP subledger balances.
• Flag outstanding items or discrepancies for follow-up.
• Support month-end AP reporting by preparing summaries and documentation.
• Contribute to year-end AP tasks within established timelines.

Operational Reliability & Workflow Management

• Monitor daily AP emails and ensure timely filing and follow-up.
• Maintain predictable, organized workflows to support month-end and year-end cycles.
• Support administrative tasks and team operations as required.
• Complete assigned tasks within established timelines and service standards.

Systems & Process Mastery

• Use accounting systems effectively for invoice entry, matching, and reporting.
• Update templates, logs, and AP tracking documents as needed.
• Identify opportunities to improve AP efficiency or workflow organization.

Additional Responsibilities

• Participate in required training sessions.
• Support compliance with internal policies, procedures, and documentation standards.
• Complete ad hoc tasks and projects as assigned.

Qualifications & Experience

Education

• Diploma or certificate in Accounting, Finance, Business Administration, or related field is an asset.
• Equivalent experience will be considered.

Experience

• 1–3 years of accounts payable, bookkeeping, or administrative experience (co-op or part-time experience welcome).
• Experience with invoice processing, purchase order matching, or vendor communication.
• Exposure to multi-entity environments is an asset.

AI & Applicant Tracking System (ATS) Disclosure

Our recruitment process uses an Applicant Tracking System (ATS) to organize applications and support workflow efficiency. The ATS may perform basic automated functions such as sorting applications, identifying keywords, and managing communication timelines.

All screening, shortlisting, and hiring decisions are made by human reviewers. We do not use AI tools to evaluate candidate suitability, score applications, or make hiring decisions. Every application is manually reviewed by a member of our HR team.

How to Apply

Please submit your resume and a brief cover letter outlining your interest in the role and how your education or early experience aligns with the capabilities listed above.

Benefits

• Extended health care
• Dental care
• Vision care
• Paid Vacation
• On Site Parking