Accounts Payable Specialist

About PowerBank Corporation

PowerBank Corporation is a publicly traded renewable energy company specializing in solar energy and battery energy storage projects across North America.

We are seeking an experienced, detail-oriented, and highly organized Accounts Payable Specialist to join our Finance team. This role is full-time in person at our office located at Victoria Park and the 401. The successful candidate will be responsible for managing day-to-day accounts payable activities across multiple legal entities, ensuring timely and accurate invoice processing, maintaining vendor relationships, and supporting improvements to our AP processes and systems.

Key Responsibilities

1. Accounts Payable Processing

• Manage the full-cycle accounts payable process, from invoice receipt through payment.
• Review, verify, code, and record vendor invoices accurately and on time.
• Ensure invoices are supported by appropriate documentation, including purchase orders, contracts, and approval records.
• Process invoices across multiple legal entities in both CAD and USD.
• Maintain accurate vendor records and ensure proper expense classification and allocation.
• Monitor outstanding invoices and ensure timely follow-up on pending approvals and payments.
• Identify and resolve duplicate invoices, discrepancies, and billing issues.

2. Payment Processing and Vendor Management

• Prepare weekly payment runs and supporting schedules for management review and approval.
• Verify vendor banking information and payment instructions in accordance with internal controls.
• Respond to vendor inquiries and resolve payment discrepancies promptly.
• Reconcile vendor statements and investigate outstanding balances.
• Maintain professional relationships with vendors and internal stakeholders.

3. Reconciliations and Financial Close

• Reconcile AP subledgers to general ledger balances.
• Review AP aging reports and follow up on overdue or outstanding items.
• Assist with monthly, quarterly, and annual financial closing activities.
• Identify and record outstanding liabilities and expense accruals to ensure proper period-end cutoff.
• Prepare AP schedules, reconciliations, and supporting documentation for external audits.
• Support intercompany invoice processing and reconciliations.

4. Process Improvement and Internal Controls

• Ensure invoices are processed in accordance with company policies, approval procedures, and internal controls.
• Maintain complete and organized electronic records for all AP transactions.
• Identify opportunities to improve invoice tracking, approval workflows, and payment processes.
• Support the implementation of AP automation tools and accounting system improvements.
• Assist with the transition to NetSuite and improvements to AP workflows.
• Contribute to the development and documentation of standardized AP procedures.

Qualifications and Experience

Required Qualifications

• Minimum five years of hands-on, full-cycle accounts payable experience.
• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Strong understanding of accounting principles, general ledger coding, accruals, and AP reconciliations.
• Experience processing a high volume of invoices in a fast-paced environment.
• Experience managing AP transactions across multiple legal entities.
• Strong proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and reconciliation functions.
• Experience with accounting software or ERP systems.
• Strong organizational skills, accuracy, and attention to detail.
• Ability to work independently, prioritize competing deadlines, and follow through on outstanding items.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience with NetSuite and/or QuickBooks.
• Experience working in a publicly traded company or a multi-entity corporate environment.
• Familiarity with Canadian sales taxes, including GST/HST.
• Experience processing both Canadian and U.S. dollar transactions.
• Experience with AP automation platforms and electronic approval workflows.
• Experience supporting external audits and quarterly financial reporting.
• Experience participating in ERP implementations or accounting process improvements.

Ideal Candidate

We are looking for someone who is hands-on, proactive, and comfortable taking ownership of the AP function. The ideal candidate should be able to manage daily AP activities with minimal supervision, identify and resolve issues independently, and work collaboratively with the Finance team to improve efficiency and strengthen internal controls.

The successful candidate will be comfortable working in a growing organization with multiple entities, changing priorities, and evolving financial systems.

What We Offer

• Opportunity to work in a growing renewable energy company.
• Exposure to a publicly traded corporate environment.
• Opportunity to participate in ERP implementation and AP process automation.
• Collaborative working environment with opportunities for professional growth.

To Apply: Please submit your resume and a cover letter highlighting your relevant accounts payable experience, accounting system proficiency, and salary expectations on our website.

Equal Opportunity and Accessibility

PowerBank Corporation is an equal opportunity employer committed to a workplace free from discrimination and harassment. We welcome applications from all qualified candidates and make employment decisions without discrimination on any ground protected by the Ontario Human Rights Code.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodations are available upon request throughout the recruitment and selection process. If you require an accommodation, please let us know when submitting your application or when contacted about an interview. We will work with you to meet your accommodation needs.