Posted yesterday
Accounts Payable Specialist
@ ODL Doors
Vaughan, Ontario
Overview
ODL Doors is hiring an Accounts Payable Specialist to run the full accounts payable cycle, including invoice validation, vendor statement reconciliation and payment preparation. The role also covers process improvement, AP reporting for Finance and Operations, and cash flow planning support. It is a full-time, first-shift position reporting to the Senior Financial Analyst – Operations.
Responsibilities:
- Manage full accounts payable cycle, including invoice validation and payments
- Reconcile vendor statements and resolve discrepancies
- Prepare documentation and reconciliations for internal and external audits
- Lead AP process improvement and automation initiatives
- Prepare AP reports, aging, accruals and KPI metrics
Requirements summary:
- 3 to 5 years progressive accounts payable or general accounting experience
- Proven high-volume transaction processing accuracy
- Post-secondary diploma or certificate in accounting preferred
- Proficiency in Excel, Outlook and Microsoft Office
- Working knowledge of ERP and accounts payable workflows
Tools & skills
Source and dates
Employer career site / ATS feed · workday
- Employer posting date
- 2026-11-10
- First seen by our source
- 2026-11-11
- Source record updated
- 2026-11-11
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Finance & accounting |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Accounting, Bookkeeping, Business Administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
ODL Doors
| Field | Value |
|---|---|
| Open jobs on Jobsy | 3 |
Job Profile Summary
The Accounts Payable Specialist is responsible for overseeing the full cycle of accounts payable, including validation and processing of vendor invoices, reconciliation of statements, and preparation of outgoing payments. This role ensures accuracy, compliance with procurement policies and internal controls, and timely recognition of vendor obligations. In addition to transactional processing, Accounts Payable Specialist plays a key role in process improvement, vendor relationship management, cash flow planning support, and accounts payable reporting to strengthen financial decision-making.
Job Description
- Reports to the Senior Financial Analyst – Operations
- Collaborate effectively with management across the organization.
- Oversee the full cycle of accounts payable, including invoice receipt, validation of goods receipts, posting of vendor invoices, and preparation of payment
- Ensures adherence to company AP policies, internal controls, and audit requirements.
- Acts as a primary point of contact for escalated vendor inquiries, reconciles vendor statements, and proactively resolves discrepancies to maintain strong vendor relationships.
- Supports internal and external audits by preparing documentation, reconciliations, and explanations as required.
- Leads initiatives to define, document, and improve accounts payable processes and systems. Identifies opportunities to automate or streamline workflows and implements best practices.
- To support cash flow forecasting, ensuring vendor payment recommendations are aligned with working capital optimization goals.
- Prepares AP-related reporting and analysis, including accruals, aging reports, discount utilization, and other metrics to support Finance and Operations KPI reporting.
- Provides input and recommendations to management on improving vendor terms, payment practices, and process efficiency.
- Perform other relevant duties as assigned.
Requirements
Experience
- Minimum 3–5 years of progressively responsible experience in accounts payable or general accounting.
- Proven track record of managing high-volume transaction processing with accuracy and attention to detail.
- Demonstrated ability to resolve vendor inquiries and reconcile discrepancies in a professional and timely manner.
Education
- Post-secondary Diploma or Certificate in Accounting, Bookkeeping, Business Administration, or a related field (preferred).
- Equivalent combination of education and relevant experience will be considered.
Technical Knowledge
- Strong proficiency in Microsoft Excel, Outlook and familiarity with Microsoft Office Suite.
- Working knowledge of ERP/accounting systems and accounts payable workflows.
- Solid understanding of accounting principles and best practices in accounts payable.
Other Skills
- Strong analytical and problem-solving skills, with ability to assess process bottlenecks and recommend improvements.
- Able to work independently, manage time effectively, and take ownership of assigned responsibilities.
- Proactive communicator who can collaborate effectively across departments and with external vendors.
- Adaptable and solutions-oriented, with a continuous improvement mindset.
Shift
First Shift (Canada)Journal
Only you can see this. Kept on this device, and in your account when you sign in.