Accounts Payable Specialist

The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism. A solid understanding of multi-entity accounting is required.

What You’ll Be Doing

Accounts Payable Operations

• Process high-volume vendor invoices accurately and efficiently in AP systems.

• Match invoices and receipts.

• Ensure proper coding to GL accounts and cost centers.

• Manage payment runs (EFT, ACH, wire transfers, etc.).

• Maintain organized and audit-ready documentation.

Vendor & Stakeholder Coordination

• Act as the main point of contact for vendor inquiries and payment follow-ups.

• Build strong relationships with external vendors and internal department leads.

• Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.

• Resolve discrepancies proactively and professionally.

Reporting & Financial Support

• Prepare weekly and monthly AP aging reports.

• Assist with month-end close activities.

• Reconcile vendor statements and investigate variances.

• Support audits by providing documentation and explanations.

• Track expenses and help identify process improvement opportunities.

Process Improvement

• Help streamline AP workflows in QuickBooks.

• Identify automation opportunities.

• Contribute ideas to improve efficiency in a scaling fintech environment.

• Support policy documentation and compliance procedures.

What We’re Looking For

• 2 – 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).

• Strong working knowledge of AP systems and technology.

• High attention to detail and strong organizational skills.

• Comfortable working in a fast-paced, high-growth environment.

• Strong communication skills (you’ll be working cross-functionally).

• Ability to prioritize and manage multiple deadlines.

Compensation & Perks

• $65,000 – $80,000 Annual Compensation.

• Annual Bonus.

• Health & Dental Benefits.

• Health & Wellness Spending Accounts.

• Perkopolis Staff Discounts.

• On-Site Gym + Planet Fitness Membership Concessions.

• Coffee Bar with Barista + Unlimited Snacks.

• Monthly Events, Friday Lunches & Daily Breakfast.

• Professional Growth & Development Opportunities.

Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

AI Disclosure: As part of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed and validated by our recruitment team.