Posted 8 days ago
Admin Assistant / Front Desk Coordinator (Full-Time)
@ Open Door Media CA
Kingston, Ontario
SIGNALS
Overview
SafeStep Building Treatments Inc. in Kingston, Ontario, is hiring a full-time Admin Assistant and Front Desk Coordinator to run daily front office operations, customer contact, scheduling and bookkeeping support. The role includes first-level sales support, qualifying inquiries and moving prospects to scheduled consultations.
Responsibilities:
- Answer phones and respond to customer emails and inquiries
- Greet visitors and create a professional first impression
- Schedule inspections, estimates and job appointments
- Maintain customer records and handle data entry
- Assist with accounts receivable, payable and invoicing in QuickBooks Online
Requirements summary:
- Excellent communication and interpersonal skills
- Strong organization, time management and attention to detail
- Comfortable speaking with customers and guiding conversations
- Proficiency in QuickBooks Online and Microsoft Office
- Construction or home services experience considered an asset
Tools & skills
QuickBooks OnlineMicrosoft OfficeMicrosoft ExcelMicrosoft WordMicrosoft OutlookCRM softwareScheduling software
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-05
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Open Door Media CA
| Field | Value |
|---|---|
| Open jobs on Jobsy | 5 |
Job description
Location
SafeStep Building Treatments Inc
In Office
744 Baker Crescent
Kingston, Ontario
Company Overview
Since 1995, SafeStep Building Treatments Inc. has been an innovative leader in basement waterproofing, water control systems, concrete repairs, and concrete raising.
We serve residential, commercial, and industrial customers throughout the Kingston region and pride ourselves on delivering reliable solutions and exceptional customer service.
As the first point of contact for many of our customers, the Front Desk Coordinator plays a critical role in ensuring every client has a professional, helpful, and positive experience with our company.
Position Summary
The Admin Assistant / Front Desk Coordinator is the first voice and face customers encounter when interacting with SafeStep.
This role manages daily front office operations including answering phones, responding to emails, greeting visitors, scheduling jobs, and supporting bookkeeping functions.
In addition to administrative responsibilities, this role also plays an important part in initial customer engagement and sales support -- helping qualify inquiries, understanding customer needs, and ensuring potential clients are properly guided through the first steps of working with SafeStep.
The ideal candidate is organized, professional, friendly, and confident speaking with customers while keeping operations running smoothly behind the scenes.
Key Responsibilities
Front Desk & Customer Experience
Full-Time
SafeStep Building Treatments Inc
In Office
744 Baker Crescent
Kingston, Ontario
Company Overview
Since 1995, SafeStep Building Treatments Inc. has been an innovative leader in basement waterproofing, water control systems, concrete repairs, and concrete raising.
We serve residential, commercial, and industrial customers throughout the Kingston region and pride ourselves on delivering reliable solutions and exceptional customer service.
As the first point of contact for many of our customers, the Front Desk Coordinator plays a critical role in ensuring every client has a professional, helpful, and positive experience with our company.
Position Summary
The Admin Assistant / Front Desk Coordinator is the first voice and face customers encounter when interacting with SafeStep.
This role manages daily front office operations including answering phones, responding to emails, greeting visitors, scheduling jobs, and supporting bookkeeping functions.
In addition to administrative responsibilities, this role also plays an important part in initial customer engagement and sales support -- helping qualify inquiries, understanding customer needs, and ensuring potential clients are properly guided through the first steps of working with SafeStep.
The ideal candidate is organized, professional, friendly, and confident speaking with customers while keeping operations running smoothly behind the scenes.
Key Responsibilities
Front Desk & Customer Experience
- Answer incoming phone calls and direct them appropriately
- Respond promptly and professionally to customer emails and online inquiries
- Greet customers and visitors arriving at the office
- Create a welcoming and professional first impression for all clients
- Provide basic information about SafeStep services and solutions
- Ensure all customer interactions are handled with professionalism and care
- Schedule inspections, estimates, and job appointments
- Coordinate scheduling between customers and field staff
- Maintain accurate scheduling calendars
- Update customer information and job details in company systems
- Assist with job documentation and internal communications
- Speak with potential customers to understand their needs and concerns
- Ask key qualifying questions when customers call or email about services
- Clearly explain next steps in the service process (inspection, quote, scheduling)
- Capture and organize new customer inquiries and leads
- Help move potential customers from inquiry to scheduled consultation
- Maintain a positive and helpful tone that builds trust with customers
- Identify urgent service needs and escalate when required
- Perform data entry and maintain accurate customer records
- Organize and maintain digital and physical files
- Support internal reporting and documentation
- Assist management with administrative tasks as needed
- Assist with accounts receivable and accounts payable
- Enter invoices and payments into QuickBooks Online
- Support bookkeeping processes and maintain organized financial records
- Assist with billing and payment follow-ups when required
- Excellent communication and interpersonal skills
- Friendly and professional phone presence
- Strong organizational and time management skills
- Ability to multitask and manage multiple priorities
- High attention to detail and accuracy
- Strong customer service mindset
- Comfortable speaking with customers and guiding conversations
- Ability to work independently and take initiative
- Construction or home services industry experience considered an asset
- QuickBooks Online
- Microsoft Office (Word, Excel, Outlook)
- Email and calendar management systems
- Basic CRM or scheduling software experience preferred
- Professional communication
- Customer-first mindset
- Problem solving
- Organization and time management
- Attention to detail
- Confidentiality and integrity
- Reliability and accountability
Full-Time
Journal
Only you can see this. Kept on this device, and in your account when you sign in.