Posted 2 days ago
Admin Services Coordinator - Level 2
@ Robert Half
Calgary, Alberta
Overview
Robert Half is hiring a temporary Admin Services Coordinator - Level 2 in Calgary, Alberta, for a client's professional property environment. The role covers reception, administrative support, vendor and contractor coordination, records, and accounts payable tasks such as purchase orders and invoices.
Responsibilities:
- Front desk support and visitor access coordination
- Administrative support to management, including reports and presentations
- Maintain accurate operational and vendor records
- Prepare purchase orders and track invoices
- Liaise with vendors and contractors on scheduling and compliance
Requirements summary:
- Reception or front desk experience in a professional office
- Strong communication and customer service skills
- Proficiency in Microsoft Word, Excel and Outlook
- Experience with invoices, purchase orders and accounts payable support
- Strong organization and attention to detail
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-11-05
- First seen by our source
- 2026-10-27
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Travel | air: none · ground: none |
| Work setting | Office, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Robert Half
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Full company description
🔒 At Robert Half, we prioritize your security—if you believe you've encountered a scam or fraudulent recruiter, please report it immediately to https://www.roberthalf.com/us/en/fraud-alert. All Robert Half recruiters communicate using their corporate email address, ending in roberthalf.com. 👋 Welcome to Robert Half. We're the world’s first and largest specialized talent solutions firm, connecting opportunities at great companies with highly skilled job seekers. We provide dynamic contract, temporary, and permanent placement solutions across finance, accounting, technology, marketing, creative, legal, and administrative sectors. 🏆 In the last 12 months, Robert Half has been recognized as one of America’s Most Innovative Companies by Fortune, and with Protiviti, has been named one of the Fortune® World's Most Admired Companies™ and 100 Best Companies to Work For. 🏦 Traded on the New York Stock Exchange (symbol: RHI), we’re at the forefront of innovation in talent acquisition.
- LinkedIn followers
- 4,724,671
- People associated on LinkedIn
- 27,769
- Reported office locations
- 2884 Sand Hill Road Suite 200, Menlo Park, CA 94025, US
- 2613 Camino Ramon, San Ramon, California 94583, US
- Robert Half International, Avenue Louise, 250 - 5th floor, Brussels, 1050, BE
- Robert Half International, 10th floor, The Shard, 32 London Bridge Street, London, London SE1 9SG, GB
- Robert Half International, Av. Dr. Cardoso de Melo, 1184, 11° andar, Sao Paulo, SP 04548-004, BR
- Robert Half International, Level 24, 1 Martin Place, Sydney, NSW 2000, AU
- 140 William St, Melbourne, VIC 3000, AU
- Avenida Doutor Cardoso de Melo 1184, São Paulo, BR
- 2613 Camino Ramon, San Ramon, CA 94583, US
- 20, Avenue André Prothin, Tour Europlaza, Courbevoie, Île-de-France 92400, FR
- Business categories
- Skill Assessment
- Human Resources
- Information Technology
- Employment
- Consulting
- Recruiting
- Marketing
- Security
- Advertising
- Staffing Agency
- Other recorded names
- Robert Half
- Robert Half
- Specialties
- consulting services
- accounting jobs
- finance jobs
- administrative jobs
- legal jobs
- IT jobs
- recruitment
- recruitment agency
- creative jobs
- staffing
- hiring
- employment agency
- contract talent
- contract professionals
- talent solutions
- contract employment
- permanent placement
- customer support jobs
- and marketing jobs
- Profile identifies a recruitment agency
- Yes
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
🔒 At Robert Half, we prioritize your security—if you believe you've encountered a scam or fraudulent recruiter, please report it immediately to https://www.roberthalf.com/us/en/fraud-alert. All Robert Half recruiters communicate using their corporate email address, ending in roberthalf.com. 👋 Welcome to Robert Half. We're the world’s first and largest specialized talent solutions firm, connecting opportunities at…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 10,001+ employees |
| Headquarters | Menlo Park, CA |
| Organization type | Public Company |
| Year founded | 1948 |
| Specialties | consulting servicesaccounting jobsfinance jobsadministrative jobslegal jobsIT jobsrecruitmentrecruitment agencycreative jobsstaffing |
| Open jobs on Jobsy | 449 |
| View page |
Our client is looking for an organized and service-focused Admin Services Coordinator - Level 2 to join their team in Calgary, Alberta. This role supports the day-to-day administration and operations of a professional property environment, including reception services, vendor coordination, documentation, and financial administration. The ideal candidate is organized, professional, and service-oriented, with the ability to manage multiple priorities and provide reliable support to tenants, visitors, vendors, and the property team.
Responsibilities:
- Provide professional front desk support by welcoming tenants, visitors, contractors, and service providers and coordinating visitor access.
- Provide administrative support to management, including preparing correspondence, notices, reports, meeting materials, and presentations.
- Maintain accurate and organized digital and physical records, including operational, vendor, compliance, and property documentation.
- Coordinate service requests, work orders, contractor permits, and related operational activities.
- Prepare purchase orders, process and track invoices, and support accounts payable and expense administration in accordance with established procedures.
- Coordinate office and meeting room readiness, including supplies, room setups, catering, and deliveries.
- Liaise with vendors and contractors regarding scheduling, onboarding, documentation, compliance requirements, and ongoing operational needs.
- Experience in reception, administrative coordination, or front desk support within a professional office environment.
- Strong communication, customer service, and interpersonal skills with a professional and responsive approach.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Experience with invoices, purchase orders, accounts payable support, and expense administration.
- Strong organizational skills with attention to detail and the ability to maintain accurate and confidential records.
- Ability to manage multiple priorities, coordinate follow-ups, and work effectively in a fast-paced environment.
- Familiarity with vendor documentation, insurance certificates, onboarding, and compliance processes is an asset.
How to Apply:
To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!
Reference Number: 05000-0013516972
Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.
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