First seen by our source: 3 hours ago
Administrative Assistant 1 [AQ-23292]
@ Aquent
Vancouver, British Columbia
Overview
Aquent is hiring a contract Administrative Assistant 1 to support senior leaders at a global technology company. The role covers calendar and travel management, meeting and event coordination, leadership call minutes and action tracking. Requires 0-2 years of administrative support experience and Microsoft Office proficiency.
Responsibilities:
- Manage leaders' complex calendars and travel
- Plan and execute meetings and events
- Take minutes on leadership calls and track action items
- Manage leaders' expenses
- Support internal communications and compliance trainings
Requirements summary:
- 0-2 years of administrative support experience
- Strong written and verbal communication
- Exceptional organizational skills and attention to detail
- Proficiency with Microsoft Office
- Experience with AI tools (nice-to-have)
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 0+ years |
| Travel | air: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Veterans |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Aquent
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
We help guide businesses toward the talent, technology, and services they need to create a better future of work.
Full company description
Aquent is the leading global work solutions company helping guide businesses toward the talent, technology, and services they need to excel. From specialty recruiting and talent experience to creative strategy and project management, we’re making the future of work better for everyone. Our brands include Aquent Talent, Aquent Studios, Aquent RoboHead, Aquent Scout, Aquent Sustainability, Aquent Employer of Record, and Aquent Gymnasium. Based in the U.S. with locations in Australia, Canada, France, Germany, Japan, Netherlands, and the U.K., we are positioned to deliver the solutions you need to unlock your global potential. Learn more at aquent.com.
- LinkedIn followers
- 920,250
- People associated on LinkedIn
- 3,914
- Reported office locations
- 501 Boylston St, Third Floor, Boston, MA 02116, US
- 10F, Benetton Shinsaibashi Bldg., 4-2-11 Minami-semba, Chuo-ku, Osaka, 542-0081, JP
- Suite 11.02, Level 11, 1 Castlereagh Street, Sydney, NSW 2000, AU
- 149 5th Ave, New York, NY 10010, US
- 527 S Marquette Ave, Minneapolis, MN 55402, US
- 1109 N 36th St, Seattle, WA 98103, US
- 6310 Greenwich Dr, San Diego, CA 92122, US
- 550 Kearny St, San Francisco, CA 94108, US
- 5401 S Kirkman Rd, Orlando, FL 32819, US
- 5670 Wilshire Blvd, Los Angeles, CA 90036, US
- 823 Congress Ave, Austin, TX 78701, US
- 77 Bloor St W, Toronto, ON M5S 1M2, CA
- 817 Peachtree St NE, Atlanta, GA 30308, US
- 14643 Dallas Pkwy, Dallas, TX 75254, US
- 1455 West Loop S, Houston, TX 77027, US
- 7231 Forest Ave, Richmond, VA 23226, US
- 11611 N Meridian St, Carmel, IN 46032, US
- 1025 Connecticut Ave NW, Washington, DC 20036, US
- 100 S Murphy Ave, Sunnyvale, CA 94086, US
- Level 13, 460 Bourke Street, Melbourne, VIC 3000, AU
- Tokyo, JP
- London, GB
- Berlin, DE
- Amsterdam, NL
- Paris, FR
- Other recorded names
- Aquent LLC
- Aquent HR International
- Aquent
- Specialties
- Employer of Record Services
- Digital Marketing
- Graphic Design
- Freelance Recruitment
- Extended Workforce Services
- Marketing Talent
- Creative Talent
- Marketing Staffing
- Creative Staffing
- Web Development
- Staffing
- Web Development Staffing
- UX Staffing
- Professional Development
- Content Marketing
- Creative Studio
- UI Staffing
- UI
- UX
- Web Development Staffing
- and Project Management Cloud Solution
- Profile identifies a recruitment agency
- Yes
Aquent is the leading global work solutions company helping guide businesses toward the talent, technology, and services they need to excel. From specialty recruiting and talent experience to creative strategy and project management, we’re making the future of work better for everyone. Our brands include Aquent Talent, Aquent Studios, Aquent RoboHead, Aquent Scout, Aquent Sustainability, Aquent Employer of Record…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 10,001+ employees |
| Headquarters | Boston, MA |
| Organization type | Privately Held |
| Specialties | Employer of Record ServicesDigital MarketingGraphic DesignFreelance RecruitmentExtended Workforce ServicesMarketing TalentCreative TalentMarketing StaffingCreative StaffingWeb Development |
| Open jobs on Jobsy | 46 |
| View page |
About The Role
Are you an exceptionally organized and quick-thinking professional ready to make a significant impact from day one? We are seeking a highly motivated individual to join a pivotal team, providing essential administrative support that enables our leaders to focus on strategic initiatives. This is more than just an administrative role; it’s an opportunity to be at the heart of daily operations, ensuring seamless execution and contributing to the overall success of a vital customer support and services function. You will play a crucial role in coordinating complex schedules, managing communications, and driving key administrative projects, directly influencing the productivity and effectiveness of senior management.
Key Contributions and Impact
Role
This role is central to the smooth functioning of our management team. You will be instrumental in ensuring that leaders are well-supported, allowing them to drive critical business outcomes. Your efforts will directly contribute to:
- Enhancing operational efficiency through meticulous calendar and travel management.
- Facilitating clear and consistent communication across teams and with stakeholders.
- Ensuring accountability and follow-through on key initiatives and action items.
- Fostering a collaborative and inclusive team culture.
- Supporting strategic planning and execution by providing essential administrative backbone.
- Perform a variety of complex administrative functions, primarily supporting individual leaders and their teams.
- Proactively manage and coordinate multiple leaders’ complex calendars, ensuring optimal scheduling.
- Coordinate and arrange travel logistics for leaders, managing all associated details.
- Plan, organize, and execute meetings and events, including team off-sites, from content creation to logistical coordination.
- Participate in leadership calls, meticulously documenting minutes and tracking action items to ensure progress.
- Manage expenses efficiently for leaders, utilizing relevant financial tools.
- Assist in coordinating various operational aspects, including financial and personnel-related tasks.
- Contribute to the development and delivery of internal communications, crafting compelling content to articulate strategies, results, and goals.
- Support the planning and execution of team communication rhythms, such as all-hands meetings and quarterly calls.
- Track and ensure completion of essential compliance trainings and actively collaborate on culture initiatives, including diversity and inclusion, hiring, and onboarding.
- Analyze performance metrics to support team accountability and drive continuous improvement.
- Provide invaluable support for day-to-day operations and planning, ensuring business continuity during times of change.
- Cultivate strong relationships with leaders and peers, acting as a trusted partner.
- Support leaders in effectively communicating key goals, priorities, and definitions.
- Offer valuable insights to leaders on areas such as communications, budgets, and team dynamics.
- Contribute to cross-team projects and engage in project management efforts as needed.
- Actively foster an environment that promotes collaboration and teamwork within the management team.
- 0-2 years of experience in an administrative support role.
- Demonstrated strong communication skills, both written and verbal.
- Proven ability to learn quickly and adapt to new challenges.
- Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities effectively.
- Proficiency with standard office productivity tools, including those within the Microsoft Office suite.
- Experience utilizing AI tools in day-to-day work to enhance productivity and efficiency.
Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.
Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits
Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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