Posted 1 hour ago
Administrative Assistant
@ Aplin
Calgary, Alberta
Overview
Aplin is hiring an Administrative Assistant for a one-month temporary contract. The role covers phones, invoice processing, scheduling, filing and general office support, and requires Microsoft Office skills and prior administrative or receptionist experience.
Responsibilities:
- Answer phones and direct calls
- Process invoices and enter data
- Coordinate appointments and meetings
- Maintain electronic and physical filing
Requirements summary:
- Previous administrative or receptionist experience
- Strong telephone etiquette
- Proficiency in Outlook, Word and Excel
- Strong organizational skills and attention to detail
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-11-06
- First seen by our source
- 2026-10-28
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Aplin
| Field | Value |
|---|---|
| Open jobs on Jobsy | 843 |
To Apply for this Job Click Here
Aplin is seeking a reliable, organized, and detail-oriented Administrative Assistant for a 1-month temporary contract opportunity.
This position is ideal for someone with strong administrative and customer service skills who enjoys supporting daily office operations and keeping things running smoothly. The successful candidate will assist with a variety of clerical and administrative duties, including answering phones, processing invoices, scheduling, filing, and general office support.
What You’ll Do
- Answer incoming phone calls, respond to inquiries, and direct calls appropriately.
- Assist with invoice processing, data entry, and basic administrative documentation.
- Coordinate appointments, meetings, and scheduling requests.
- Prepare, send, and respond to emails and general correspondence.
- Maintain organized electronic and physical filing systems.
- Complete photocopying, scanning, printing, and other clerical tasks.
- Monitor, organize, and restock office supplies as needed.
- Provide general administrative support to staff and assist with day-to-day office operations.
- Perform additional administrative duties as assigned.
What You Bring
- Previous experience in an administrative assistant, office clerk, receptionist, or similar role.
- Strong telephone etiquette and professional communication skills.
- Experience with basic invoice processing and data entry.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
- Strong organizational skills and attention to detail.
- Ability to multitask, prioritize responsibilities, and work efficiently.
- Friendly, professional, and helpful approach to customer service.
- Dependable, adaptable, and comfortable working independently or as part of a team.
- Ability to learn new processes quickly and contribute with minimal supervision.
- Availability to commit to a 1-month temporary assignment.
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.
To Apply for this Job Click Here
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