Posted 4 days ago
Administrative Assistant
@ Express Employment Professionals
Toronto, Ontario
Overview
Express Employment Professionals is hiring an Office Coordinator for a manufacturing client in Vaughan, Ontario, on a full-time permanent, on-site basis. The role runs daily office operations across HR, Finance, IT and Operations, including visitors, mail, supplies, onboarding and some shipping and receiving. Pay is up to $70,000 a year depending on experience, with four weeks' vacation, a 15% pension contribution and fully employer-paid benefits.
Pay:
Up to $70,000 a year
Responsibilities:
- Primary contact for visitors, employees, vendors and calls
- Coordinate daily office operations, mail, couriers and supplies
- Organize meetings, events, catering and travel
- Support employee onboarding and HR documentation
- Assist with shipping and receiving and merchandise inventory
Requirements summary:
- Previous office administration or coordination experience
- Strong organizational and multitasking skills
- Excellent communication and customer service skills
- Proficiency in Microsoft Office including Teams
- Manufacturing experience is an asset
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-11-02
- First seen by our source
- 2026-11-03
- Source record updated
- 2026-11-03
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office, Warehouse |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Generous paid time off, Retirement plan |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Express Employment Professionals
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
To help as many people as possible find good jobs by helping as many clients as possible find good people.
Full company description
Founded in 1983 and corporately headquartered in Oklahoma City, Express Employment International supports the Express Employment Professionals franchise and related brands. The Express franchise brand is an industry-leading, international staffing company with franchise locations across the U.S., Canada, South Africa, Australia and New Zealand. Express International boasts a team of more than 500 professionals in Oklahoma City, and a network of sales and support teams internationally. Express Employment Professionals, our flagship franchise, has more than 870 franchise locations and began franchising in 1985 to deliver staffing support and human resource services through a network of franchise office owners. Express helps people find good jobs and companies find good people, and offers a full range of employment solutions, including evaluation hire, temporary staffing, professional search, and human resources for businesses around the globe. Focusing on a wide range of positions, Express' long-term goal is to put a million people to work annually.
- LinkedIn followers
- 189,455
- People associated on LinkedIn
- 14,384
- Reported office locations
- 9701 Boardwalk Boulevard, Oklahoma City, OK 73162, US
- Other recorded names
- Express Employment International Headquarters
- Express Employment International
- Specialties
- professional
- administrative
- commercial
- employment
- jobs
- staffing
- personnel
- career
- hiring
- workforce
- placement
- temporary
- human resources
- skilled trades
- direct hire
- light industrial
- and office services
- Profile identifies a recruitment agency
- Yes
Founded in 1983 and corporately headquartered in Oklahoma City, Express Employment International supports the Express Employment Professionals franchise and related brands. The Express franchise brand is an industry-leading, international staffing company with franchise locations across the U.S., Canada, South Africa, Australia and New Zealand. Express International boasts a team of more than 500 professionals in…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 10,001+ employees |
| Headquarters | Oklahoma City, OK |
| Organization type | Privately Held |
| Year founded | 1983 |
| Specialties | professionaladministrativecommercialemploymentjobsstaffingpersonnelcareerhiringworkforce |
| Open jobs on Jobsy | 364 |
| View page |
Office Coordinator
Industry: Manufacturing
Location: Vaughan, Ontario (On-Site)
Employment Type: Full-Time, Permanent
Salary: Up to $70,000 per year, depending on experience
Position Overview
Our client, a well-established organization in the manufacturing industry, is seeking a highly organized, proactive, and service-oriented Office Coordinator to support daily office operations at their Vaughan location.
The successful candidate will provide administrative support across multiple departments, including HR, Finance, IT, and Operations, while ensuring a professional, welcoming, and efficient workplace.
Key Responsibilities
- Serve as the primary point of contact for visitors, employees, vendors, and incoming calls.
- Coordinate daily office operations, including mail, couriers, deliveries, office supplies, and facility services.
- Organize meetings, company events, catering, travel arrangements, and visitor logistics.
- Monitor and maintain office, kitchen, and cafeteria supplies.
- Support employee onboarding, including equipment coordination, IT setup, and first-day arrangements.
- Assist HR with training records, benefits administration, and employee documentation.
- Provide administrative support to Finance and other departments.
- Assist with shipping and receiving activities during busy periods.
- Manage company merchandise inventory and replenishment.
- Maintain accurate records and ensure smooth day-to-day office operations.
Qualifications & Requirements
- Previous experience in office administration, coordination, or a similar role.
- Experience in a manufacturing or industrial environment is an asset.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and Teams).
- Detail-oriented, proactive, and able to work independently.
- Ability to manage multiple priorities and maintain confidentiality.
- Strong teamwork skills and a willingness to support various departments.
Compensation & Benefits
- Salary: Up to $70,000 annually.
- Vacation: 4 weeks of paid vacation.
- Pension Plan: 5% employee contribution with an additional 10% employer contribution, for a total of 15%.
- Benefits: Comprehensive benefits, 100% employer-paid.
- Employment: Full-time, permanent position.
Why Join Our Client?
This is an excellent opportunity to join a reputable manufacturing organization offering a competitive salary, exceptional benefits, generous vacation, and a strong pension plan.
We encourage organized, dependable, and customer-focused professionals to apply!
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