Posted 2 days ago
Administrative Assistant
@ Associa
Surrey, British Columbia
Overview
Associa BC is hiring a full-time, permanent Administrative Assistant to support general office activities and projects, handling printing and mailing of association documents, supply ordering, invoice review and homeowner calls. The role works under moderate supervision with contact with homeowners and board members. The posting states a 37.5-hour week, a salary of $36,000 to $38,000 per year, and paid vacation, sick days and extended health and dental coverage.
Pay:
$36,000–$38,000 a year
Responsibilities:
- Prepare, print and mail association letters, minutes and notices
- Order and distribute office supplies
- Review and confirm invoices for payment
- Respond to homeowner and manager calls and emails
- Update homeowner and association records
Requirements summary:
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Professional communication and customer service skills
- Knowledge of business correspondence and grammar
- Discretion and confidentiality
- Time management and prioritization skills
Tools & skills
Source and dates
Employer career site / ATS feed · workable
- Employer posting date
- 2026-11-04
- First seen by our source
- 2026-11-04
- Source record updated
- 2026-11-04
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 37.5 |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Generous paid time off, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Associa
Saved company profile
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Rediscover Community with Associa.
Full company description
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
- LinkedIn followers
- 57,171
- People associated on LinkedIn
- 1,921
- Reported office locations
- 2301 N Greenville Ave, Richardson, Texas 75082, US
- Other recorded names
- Colonial Heritage Club
- Associa
- Specialties
- Property Management
- Accounting & Financial Services
- Association & Developer Consulting
- Real Estate
- Tile & Collection Services
- Single Family HOAs & Master Planned Communities
- High Rise
- Loft & Condominium Hotels
- Mixed Use Developments
- and Commuity Management
- Profile identifies a recruitment agency
- No
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
| Field | Value |
|---|---|
| Industry | Real Estate |
| Company size | 10,001+ employees |
| Headquarters | Richardson, Texas |
| Organization type | Privately Held |
| Year founded | 1979 |
| Specialties | Property ManagementAccounting & Financial ServicesAssociation & Developer ConsultingReal EstateTile & Collection ServicesSingle Family HOAs & Master Planned CommunitiesHigh RiseLoft & Condominium HotelsMixed Use Developmentsand Commuity Management |
| Open jobs on Jobsy | 34 |
| View page |
Associa BC is looking for a full-time, permanent Administrative Assistant to supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.
Duties
- Organizes and prepares printing and mailing of various letters, minutes, notices relating to association business.
- Spell checks and verify office standard format documents prior to printing and mailing.
- Emailing of the association letters, minutes and notices as required.
- Uses company software to generate homeowners’ address for mailing documents.
- Coordinates outgoing mail transmittal to Canada Post and courier company.
- Responsible in the ordering of office supplies for the various Departments. Makes supply stocking and distribution.
- Coordinates management and association ordering of office supplies as needed.
- Reviews and confirms assigned invoices for management and association for payment.
- Helps Accountants and Managers reports charge of printing and postage to Association when requested.
- Calls technical supports and supplies of office equipment.
- Creates and updates BMC Mail office procedure.
- Receives and responds to incoming calls and emails from homeowners and Managers. Follow through on various requests.
- Update’s homeowner and association information in C3 and shared files when needed.
- Processes scanning and electronic filing as general office support when needed.
- Relieves Reception Telephone operators on an as needed basis.
- Keeps workspaces organized and maintained.
- The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
- Other duties as assigned.
- Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
- Professional communication skills (phone, interpersonal, written, verbal, etc.).
- Professional customer service skills.
- Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)
- Interpretation and completion of verbal and/or written instructions at a proficient level.
- Knowledge of general office equipment (copier, phone systems, etc.).
- Knowledge of company policies, procedures, and forms.
- Confidentiality and discretion in the performance of all duties
- Time management and time critical prioritization skills.
- 37.5 hour work week
- Salary range $36,000 - $38,000 per year
- Paid vacation
- Paid Personal time off
- Paid Sick days
- Two additional paid Statutory holidays
- Extended Health and Dental coverage, funded by employer
- Long Term Disability and Life insurance, funded by employee
- Benefits Plus program for wellness
- Opportunity for career growth as we offer learning opportunities and we prefer to promote from within
- A great team to work with - Certified "Great Place to Work" by employees' votes 7 years in a row!
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