Posted 3 days ago
Administrative Assistant
@ Robert Half
Vancouver, British Columbia
Overview
Robert Half is hiring an Administrative Assistant for a professional services firm's small office, reporting to the Office Manager and supporting accountants. The work covers file management, correspondence, billing support, and office coordination.
Pay:
$60,000–$70,000 a year
Responsibilities:
- Maintain client and administrative files, physical and electronic
- Prepare engagement letters and correspondence from templates
- Assist with accounts payable postings and monthly billing
- Handle mail, faxes, supply orders and meeting room setup
Requirements summary:
- Minimum 3 years of administrative experience
- Experience in professional services preferred (CPA, legal, engineering)
- Secretarial diploma or equivalent experience preferred
- Proficiency with Microsoft Office and time and billing software
- Familiarity with PCLaw highly preferred
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-11-03
- First seen by our source
- 2026-11-04
- Source record updated
- 2026-11-04
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Secretarial |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Robert Half
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Helping you find skilled candidates, in-demand jobs, and solutions you need to do your best work yet.
Full company description
🔒 At Robert Half, we prioritize your security—if you believe you've encountered a scam or fraudulent recruiter, please report it immediately to https://www.roberthalf.com/us/en/fraud-alert. All Robert Half recruiters communicate using their corporate email address, ending in roberthalf.com. 👋 Welcome to Robert Half. We're the world’s first and largest specialized talent solutions firm, connecting opportunities at great companies with highly skilled job seekers. We provide dynamic contract, temporary, and permanent placement solutions across finance, accounting, technology, marketing, creative, legal, and administrative sectors. 🏆 In the last 12 months, Robert Half has been recognized as one of America’s Most Innovative Companies by Fortune, and with Protiviti, has been named one of the Fortune® World's Most Admired Companies™ and 100 Best Companies to Work For. 🏦 Traded on the New York Stock Exchange (symbol: RHI), we’re at the forefront of innovation in talent acquisition.
- LinkedIn followers
- 4,724,671
- People associated on LinkedIn
- 27,769
- Reported office locations
- 2884 Sand Hill Road Suite 200, Menlo Park, CA 94025, US
- 2613 Camino Ramon, San Ramon, California 94583, US
- Robert Half International, Avenue Louise, 250 - 5th floor, Brussels, 1050, BE
- Robert Half International, 10th floor, The Shard, 32 London Bridge Street, London, London SE1 9SG, GB
- Robert Half International, Av. Dr. Cardoso de Melo, 1184, 11° andar, Sao Paulo, SP 04548-004, BR
- Robert Half International, Level 24, 1 Martin Place, Sydney, NSW 2000, AU
- 140 William St, Melbourne, VIC 3000, AU
- Avenida Doutor Cardoso de Melo 1184, São Paulo, BR
- 2613 Camino Ramon, San Ramon, CA 94583, US
- 20, Avenue André Prothin, Tour Europlaza, Courbevoie, Île-de-France 92400, FR
- Business categories
- Skill Assessment
- Human Resources
- Information Technology
- Employment
- Consulting
- Recruiting
- Marketing
- Security
- Advertising
- Staffing Agency
- Other recorded names
- Robert Half
- Robert Half
- Specialties
- consulting services
- accounting jobs
- finance jobs
- administrative jobs
- legal jobs
- IT jobs
- recruitment
- recruitment agency
- creative jobs
- staffing
- hiring
- employment agency
- contract talent
- contract professionals
- talent solutions
- contract employment
- permanent placement
- customer support jobs
- and marketing jobs
- Profile identifies a recruitment agency
- Yes
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
🔒 At Robert Half, we prioritize your security—if you believe you've encountered a scam or fraudulent recruiter, please report it immediately to https://www.roberthalf.com/us/en/fraud-alert. All Robert Half recruiters communicate using their corporate email address, ending in roberthalf.com. 👋 Welcome to Robert Half. We're the world’s first and largest specialized talent solutions firm, connecting opportunities at…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 10,001+ employees |
| Headquarters | Menlo Park, CA |
| Organization type | Public Company |
| Year founded | 1948 |
| Specialties | consulting servicesaccounting jobsfinance jobsadministrative jobslegal jobsIT jobsrecruitmentrecruitment agencycreative jobsstaffing |
| Open jobs on Jobsy | 533 |
| View page |
Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This position is ideal for someone who enjoys providing strong administrative support, working in an organized environment, and contributing to the smooth day-to-day operations of a close-knit team.
Reporting to the Office Manager, the Administrative Assistant will support accountants and help maintain efficient office processes.
Key Responsibilities
Administrative Support
- Open and maintain client and administrative files, both physical and electronic
- Close client and administrative files using records management and practice management systems
- Prepare engagement letters and other correspondence from templates
- Provide administrative support to accountants as needed
- Assist with filing and records management
Billing and Financial Administration
- Assist with posting accounts payable entries
- Assist with monthly billing processes
Office Coordination
- Process incoming and outgoing mail, including deliveries to the Post Office
- Send faxes
- Order office supplies and maintain inventory
- Set up and clean up meeting rooms for client visits
Other Duties
- Sanitize office equipment daily
- Keep the kitchen stocked with snacks and refreshments
Qualifications and Skills
- Minimum 3 years of administrative experience
- Previous experience in a professional services environment preferred, such as a CPA firm, legal office, or engineering firm
- Secretarial diploma or equivalent experience preferred
- Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with time and billing software is an asset
- Familiarity with PCLaw is highly preferred
- Strong organizational skills and attention to detail
- Professional, reliable, and comfortable working in a quiet office environment
About the Opportunity
This is an excellent opportunity to join a stable and respectful professional office with a collaborative team and valued clients. The successful candidate will be someone who takes pride in producing accurate work, supporting others, and helping maintain an efficient and welcoming office environment. If this sounds like the role for you, please apply today! Please reference job number 05060-0013533260 in all correspondence.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.