First seen by our source: 2 hours ago
Administrative Assistant
@ SERVPRO of Vacaville / Dixon
Grand Rapids, Manitoba
SIGNALS
Overview
SERVPRO of Vacaville / Dixon is hiring a full-time Administrative Assistant to run daily office operations, customer communication, job scheduling and billing for a fire and water damage restoration franchise. The role involves answering calls, managing the work-in-progress board, preparing estimates, bookkeeping and filing. The posting states a pay range of $18.00 to $23.00 per hour, 40 or more hours per week between 7:00am and 7:00pm Monday to Friday, and a largely sedentary office setting.
Responsibilities:
- Answer phones and manage customer service and call logs
- Coordinate schedules and manage the work-in-progress board
- Complete FNOL documentation and estimates within 3 days
- Bill customers, process payments and manage accounts receivable
- Handle daily bookkeeping, financial reports and petty cash
Requirements summary:
- High school diploma or equivalent required
- Proven administrative experience in a fast-paced office
- Familiarity with basic accounting and bookkeeping
- Proficiency in computer applications and new software
- Excellent communication, organization and multitasking skills
Tools & skills
Benefits mentioned
Retirement planPaid time off
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 |
| Schedule | day, evening |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required) |
| Perks mentioned | Generous paid time off, Retirement plan, Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
SERVPRO of Vacaville / Dixon
| Field | Value |
|---|---|
| Open jobs on Jobsy | 6 |
Job description
Benefits
Are you a hard-working office professional? Do you enjoy helping others?
An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from customer service, scheduling of jobs, job management and tracking, drafting correspondence, creating and filing reports and other duties as assigned.
We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!”
We are a family owned, and veteran ran company with a welcoming and energetic culture.
Primary Roles And Responsibilities
This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
Normal Working Hours, Additional Working Hours, And Travel Requirements
This is a full-time position working hours varying between 7:00am-7:00pm, Monday–Friday, minimum of 40 hours per week. This position may require longer hours and flexibility in hours may be needed depending upon the business needs.
Compensation: $18.00 - $23.00 per hour
Picture yourself here fulfilling your potential.
At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
- Overtime Opportunities
- Opportunity for advancement
- Paid time off
- Training & development
- 401(k)
- Competitive salary
Are you a hard-working office professional? Do you enjoy helping others?
An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from customer service, scheduling of jobs, job management and tracking, drafting correspondence, creating and filing reports and other duties as assigned.
We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!”
We are a family owned, and veteran ran company with a welcoming and energetic culture.
Primary Roles And Responsibilities
- Answer phones, provide exceptional customer service, and maintain a detailed call log
- Coordinate schedules to optimize work efficiency and balanced job scheduling
- Manage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statuses
- Complete First Notice of Loss (FNOL) documentation accurately
- Complete estimates within 3 days of completion of job
- Prepare job paperwork for Crew/Estimators and ensure timely conversion of estimates
- Oversee job file documentation, communications, and subcontractor activities
- Filing and photo transfer daily for jobs
- Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
- Manage franchise-specific compliance documentation and track fixed assets
- Bill customers for services, process payments, and manage accounts receivable
- Handle daily bookkeeping, prepare financial reports, and manage petty cash
- Maintain an organized file system and company calendar/schedule
- Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
- Ensure proper on-hand delivery of office and general supplies
- Maintain open communication with the General Manager regarding issues, concerns and needs
- Perform other job duties as assigned
- High school diploma or equivalent required
- Proven experience in administrative roles, preferably in a fast-paced office environment
- Familiarity with basic accounting principles, bookkeeping, and financial reporting
- Proficiency in computer applications and ability to adapt to new software applications
- Excellent communication, organizational, and multitasking skills
- Attention to detail and problem-solving skills
This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
Normal Working Hours, Additional Working Hours, And Travel Requirements
This is a full-time position working hours varying between 7:00am-7:00pm, Monday–Friday, minimum of 40 hours per week. This position may require longer hours and flexibility in hours may be needed depending upon the business needs.
Compensation: $18.00 - $23.00 per hour
Picture yourself here fulfilling your potential.
At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
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