Posted 10 days ago
Administrative Assistant
@ Stalwart Insurance Group
Vancouver, British Columbia
Overview
Stalwart Insurance Brokers Ltd. is hiring a full-time Administrative Assistant in Vancouver, BC, to give day-to-day support to senior leadership. The role covers calendars, email, travel, documents and confidential information, with overtime as needed and a salary of $70,000-$80,000 per year plus bonus eligibility.
Responsibilities:
- Manage executive calendars and schedule meetings
- Monitor and manage executive email inboxes
- Coordinate travel and prepare itineraries
- Prepare, format and proofread business documents
- Maintain electronic files and records
Requirements summary:
- Exceptional organizational and time management skills
- Excellent written and verbal communication
- Strong attention to detail and discretion
- Proficiency with Microsoft Office and Google Workspace
- Post-secondary education
- Valid driver's licence (preferred)
Tools & skills
Benefits mentioned
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-03
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Schedule | day, overtime |
| Travel | air: minimal · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | preferred |
| Education | College diploma (required) |
| Perks mentioned | Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Stalwart Insurance Group
| Field | Value |
|---|---|
| Open jobs on Jobsy | 7 |
About Stalwart Insurance Brokers Ltd.
Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations.
Stalwart values excellence and entrepreneurial thinking, and requires staff with the capacity to solve complex, novel problems. Stalwart is growing rapidly and intends to sustain this rapid growth through the addition of ambitious team members looking to rapidly scale their skills, abilities, and relationships, and contribute to a high-performing corporate finance team.
SummaryWe are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for a recent grad who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently.
Role OverviewYour responsibilities will include:- Managing executive calendars, scheduling meetings, and coordinating appointments.
- Monitoring and managing executive email inboxes, including drafting responses and prioritizing communications.
- Coordinating travel arrangements and preparing itineraries.
- Preparing, formatting, and proofreading correspondence, reports, presentations, and other business documents.
- Organizing and maintaining electronic files and records.
- Providing general administrative support, including data entry, expense reporting, and document management.
- Supporting senior leadership with day-to-day administrative needs and special projects.
- Handling confidential and sensitive information with professionalism and discretion.
- Assisting with other administrative duties as assigned.
- Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail and a high degree of professionalism and discretion.
- Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
- Ability to work independently while collaborating effectively with others.
- Experience managing executive calendars and email correspondence is a strong asset.
- Comfortable working in a fast-paced, deadline-driven environment.
- Post-secondary education
- A valid driver's license (preferred).
- $70,000-$80,000 per year (prorated).
- Role eligible for bonus, depending on individual and company performance.
- Nature: Permanent (2-4 weeks temporary with possibility of extension depending on performance), full-time, in-person position
- Time Commitment: High-commitment position with overtime required as needed.
- Work Location: Vancouver, BC.
- Start Date: Immediate.
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