First seen by our source: 25 days ago
Administrative Assistant
@ Aptitude Inc
Toronto, Ontario
Overview
Aptitude Inc is hiring an Administrative Assistant to support its team with scheduling, correspondence, document preparation, record keeping and office supply management. The work is office-based and multitasking heavy in a fast-paced setting.
Responsibilities:
- Manage schedules, calendars, meetings and travel
- Handle emails, calls, mail and correspondence
- Prepare reports, memos and documents
- Maintain physical and electronic records
- Monitor and order office supplies
Requirements summary:
- Previous administrative experience preferred
- Strong verbal and written communication
- Excellent organization and attention to detail
- Proficiency in Microsoft Word, Excel and Outlook
- Familiarity with copiers and scanners
Tools & skills
Source and dates
Source type not verified · manatal
- Employer posting date
- Not provided
- First seen by our source
- 2026-10-12
- Source record updated
- 2026-10-12
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Department | Administrative |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Aptitude Inc
| Field | Value |
|---|---|
| Open jobs on Jobsy | 14 |
Job Summary:
We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our team. The Administrative Assistant will be responsible for a variety of tasks, including managing schedules, handling correspondence, and maintaining records. This role requires strong communication skills, a proactive approach, and the ability to multitask in a fast-paced environment. The ideal candidate is reliable, professional, and has experience in office administration.
Key Responsibilities:
- Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements, ensuring schedules are well-organized.
- Correspondence Handling: Manage incoming and outgoing communications, including emails, phone calls, and mail, and draft responses as needed.
- Document Preparation: Prepare reports, memos, and other documents, ensuring accuracy and adherence to company standards.
- Record Keeping: Maintain organized files and records, including electronic databases and physical filing systems.
- Office Supply Management: Monitor inventory levels of office supplies and place orders as needed to maintain adequate stock.
- Data Entry and Reporting: Accurately enter data, maintain spreadsheets, and generate reports to support departmental needs.
- Customer and Visitor Assistance: Greet visitors, answer inquiries, and provide general assistance in a friendly and professional manner.
Qualifications:
- Experience: Previous experience in an administrative role is preferred.
- Communication Skills: Strong verbal and written communication skills, with a professional demeanor.
- Organizational Skills: Excellent organizational skills and attention to detail, with the ability to handle multiple tasks and prioritize effectively.
- Technical Proficiency: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment, such as copiers and scanners.
- Customer Service Orientation: Ability to handle inquiries and requests with courtesy and efficiency.
Additional Requirements:
- Professional Appearance: Adherence to office dress code and maintenance of a professional appearance.
- Discretion and Confidentiality: Ability to handle sensitive information responsibly and with discretion.
- Flexibility: Willingness to take on additional tasks and adapt to changing office needs.
Journal
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