Posted last month
Administrative Assistant (Casual)
@ FIREFLY
Sioux Lookout, Ontario
Overview
FIREFLY, a non-profit serving children, youth and families in Northwestern Ontario, is hiring a casual Administrative Assistant in Sioux Lookout to provide reception and clerical support. The role covers scheduling, calls, meeting minutes, mail, supplies and events, with flexible coverage needed. The posting requires a college diploma or equivalent experience and a clear criminal record check.
Responsibilities:
- Provide clerical and administrative support to clinical managers and frontline staff
- Handle reception, scheduling, calendars and incoming calls
- Attend unit meetings and prepare accurate minutes
- Manage mail, office supplies and office equipment
- Support agency events, purchasing and receipts
Requirements summary:
- College diploma in business or equivalent experience
- 3-5 years in a fast-paced office environment
- Working knowledge of common office software
- Strong organization, communication and attention to detail
- Clear criminal record check
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-10-07
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-09
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | criminal record |
| Education | College diploma (required) |
| Fields of study | Business |
Summary and details written by AI from the posting; the employer’s posting is the authority.
FIREFLY
| Field | Value |
|---|---|
| Company size | 51-200 |
| Open jobs on Jobsy | 12 |
Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?
FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.
About FIREFLY
FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.
About the Role
As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:
- Provide clerical and administrative support to Clinical Managers and frontline staff.
- Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
- Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
- Attend unit meetings and prepare accurate meeting minutes.
- Sort and distribute incoming and outgoing mail and maintain office supply inventory.
- Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
- Assist with agency events, including purchasing supplies and managing receipts and gift cards.
- Provide flexible coverage for reception and office functions as needed.
- Attend meetings and training as required.
This is a casual position. Flexibility is required to support program and office needs.
What We're Looking For
Education & Experience
- College diploma in Business or related field, or an equivalent combination of education and experience.
- 3-5 years of experience working in a fast-paced office environment.
- Working knowledge of common office software and systems
Skills & Competencies
- Strong organization and time management skills
- Ability to work independently and manage competing priorities
- Excellent verbal and written communication skills
- Strong attention to detail and accuracy
- Ability to maintain confidentiality and exercise sound judgement
- Problem-solving skills, including the ability to manage conflict and support solutions
- A collaborative team approach and commitment to FIREFLY's values
Conditions of Employment:
- Clear Criminal Record Check
- Ability to manage a reasonable workload with effective prioritization and follow-up
- Commitment to teamwork while working independently
- Commitment to delivering high-quality work
- Ability to support a respectful and safe workplace
- Commitment to promoting and following FIREFLY's health and safety practice
Why Join FIREFLY?
At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.
Interested in this position? We encourage you to apply. Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.
FIREFLY does not use artificial intelligence to screen, assess, or select applicants.
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