First seen by our source: 4 days ago
Administrative Assistant E
@ Edmonton Public Schools
Alberta
Overview
Edmonton Public Schools is hiring a full-time Administrative Assistant E on a general hybrid schedule. The role combines front-desk customer service with back-office financial administration, including student registration and school fund records. Pay is $28.12 to $32.74 per hour, and the competition closes November 9, 2026.
Pay:
$28.12–$32.74 an hour
Responsibilities:
- Front-desk support, phone calls and attendance updates
- Student registration, transfers and demographic data
- School Generated Funds records in QuickBooks
- Invoice coding in Markview and staff expense review
- School fee collections and bus pass distribution
Requirements summary:
- Completed post-secondary program in a relevant field
- Minimum two years of experience, preferably in a school
- Exceptional customer service orientation
- Excellent communication, interpersonal and organizational skills
- Microsoft Office, Google Workspace, PowerSchool, QuickBooks
- First Aid
Tools & skills
Source and dates
Source type not verified · peoplesoft
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-03
- Source record updated
- 2026-11-03
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | School, Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | First Aid |
| Education | College diploma (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Edmonton Public Schools
| Field | Value |
|---|---|
| Company size | 10001+ |
| Open jobs on Jobsy | 17 |
About Edmonton Public Schools
We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.
Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.
Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.
Together, we are stronger.
Status
FTE: 1.000
Position Summary
This role operates on a general hybrid schedule, splitting responsibilities between front-desk customer service and back-office financial administration.
Job Duties/Responsibilities
- Provide rotating front-desk support fostering a warm, welcoming, and inclusive environment for students, families, staff, and visitors; managing incoming phone calls; updating student attendance records; and monitoring door entry security.
- Serve as the school’s primary contact for the student registration life-cycle, coordinating new registrations, student transfers, pre-enrolments, and demographic data management.
- Maintain complete financial records for School Generated Funds using QuickBooks, including managing cash floats, issuing receipts for funds collected by staff/students, processing cheques and refunds, and maintaining organized deposit, cheque, and report files.
- Manage school-allocated financial records by coding invoices through Markview, reviewing account coding and purchase details for staff iExpense and MasterCard transactions, assisting staff with e-Biz submissions, and resolving supplier inquiry/payment issues.
- Manage school fee collections, online payment allocations, and the distribution of student bus passes.
- Guide and support the primary PowerSchool Administrator to ensure complete accuracy in registrations, master timetables, class schedules, and provincial data reporting.
Education/Qualifications
- completion of a post-secondary program in a relevant course of study
- a minimum of two years of experience, preferably in a school environment
- ability to prioritize workload to meet deadlines
- exceptional customer service orientation
- excellent communication, interpersonal and organizational skills
- Microsoft Office, Google Workspace, PowerSchool, QuickBooks
- First Aid
Rate of Pay
$28.12 - $32.74 per hour
Closing
Closing date for this competition is November 9, 2026
Only those applicants being considered will be contacted. This position is covered by a collective agreement between CUPE Local 3550 and the Board of Trustees. The Collective Agreement may be viewed at www.epsb.ca/ourdistrict/careers/support/#HP1
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