Administrative Assistant (Evergreen)

Solus Trust Company (STC) is an affiliate company of Raymond James Ltd. (RJL), Canada’s leading independent investment dealer offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs. STC provides personal estate, trust, and agency services to clients of RJL, its correspondent services clients, as well to clients referred externally via Centers of Influence (COIs) and other financial institutions.

Administrative Assistant (Evergreen)

Future opportunities

How does this role impact the organization?

Reporting to the VP, Administration & Client Services, the Administrative Assistant will be providing in-office support to our trust company. In this role, you will play a crucial part in maintaining the smooth flow of communication within the organization and providing administrative support to our team members. Your role is pivotal in facilitating effective communication and fostering a well-organized work environment.

What will your role be responsible for?

• Assist with assets under administration reporting;
• Assist with the review of client files and provide support to address identified deficiencies;
• Provide administrative support related to the maintenance and sale of real estate assets;
• Assist in maintaining an efficient and accessible database of digital and physical files;
• Provide administrative support during tax season; and
• Other duties and projects as assigned.

What can you expect from us?

Our most important investment is in people. Upon eligibility, STC offers flexible workstyles, a competitive compensation, and benefits package. Our benefits range from health benefits, RRSP matching program, employee stock purchase plan, paid time off, volunteer days, discretionary bonuses, tuition reimbursement, and many more! We also support internal promotion and community involvement.

What do we expect from you?

• Proven experience in administrative roles;
• Proficient in using office equipment, including scanners and document management software;
• Strong organizational and multitasking skills;
• Excellent communication skills, both written and verbal;
• Detail-oriented with a commitment to maintaining high-quality standards; and
• Ability to adapt to changing priorities and work in a fast-paced environment.

We encourage our associates at all levels to:

• Grow professionally and inspire others to do the same;
• Work with and through others to achieve desired outcomes;
• Make prompt, pragmatic choices and act with the client in mind;
• Take ownership and hold themselves and others accountable for delivering results that matter; and
• Contribute to the continuous evolution of the

Salary Range: $45,000 - 55,000 annually, in addition to competitive performance bonuses/incentives.

Actual compensation will be determined based on skills, experience, internal equity, and other job requirements.

This posting is for potential future hiring needs and does not represent a current vacancy.

At Solus Trust Company, we honor, value, respect the uniqueness, experiences, and backgrounds of all of our associates. When associates bring their best authentic self, our organization, clients, and communities thrive. It is part of our people-first culture. Our company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

We demonstrate our commitment to ensuring equal opportunities for all candidates. To request accommodations, candidates are instructed to contact Human Resources via email at [email protected]. By reaching out to this email address, candidates can communicate their specific requirements and discuss the necessary accommodations they may need to participate fully in the recruitment process.

We may use automated or AI-enabled tools to support parts of our recruitment and screening process, including screening, assessing or selecting applicants where applicable. These tools help us review applications efficiently, but they do not replace human decision-making.