Posted last month
Administrative Assistant - Geomatics
@ Stantec
Ottawa, Ontario
Overview
Stantec is hiring a full-time Administrative Assistant for its Geomatics group in Ottawa to support the business development team and management with proposals, tenders, records and office operations. The role requires at least 5 years of administrative and project coordination experience in a consulting company, strong MS Office and RFP skills, and an office-based schedule.
Responsibilities:
- Prepare proposals, tenders and pursuit tracking for business development
- Process invoices, timecards, equipment charge-outs and expense claims
- Maintain electronic and paper filing and record management
- Complete land titles searches using Geowarehouse and Terraview
- Provide administrative and project support to the Geomatics management team
Requirements summary:
- Minimum 5 years administrative and project coordination in a consulting company
- Proven experience developing responses to RFPs
- Proficiency in Excel (intermediate/advanced), Word, Outlook, PowerPoint and Adobe Acrobat Pro
- Excellent organizational, time management and communication skills
- Land surveying or geomatics experience strongly preferred
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · oraclecloud
- Employer posting date
- 2026-10-05
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-09
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 5+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Generous paid time off, Tuition support, Stock or equity, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Stantec
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
With every community, we redefine what's possible.
Full company description
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before. We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes, the energy transition, and more. Today’s communities transcend geographic borders. At Stantec, community means everyone with an interest in the work that we do—from our project teams and industry colleagues to our clients and the people our work impacts. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. Stantec trades on the TSX and the NYSE under the symbol STN. Recruitment fraud notice: All legitimate Stantec career opportunities are posted exclusively at www.stantec.jobs and candidate applications and employment offers are managed through our secure applicant tracking system. Stantec will only contact candidates using official email addresses ending in @stantec.com and does not send job offers as email attachments. Stantec never requests application fees and money transfers in the recruitment process or banking information via email. We also do not send payments for the purchase of office supplies or equipment. Any communication offering employment outside of our official recruitment process should be considered fraudulent.
- LinkedIn followers
- 780,822
- People associated on LinkedIn
- 30,753
- Reported office locations
- 10160-112 Street, Edmonton, Alberta T5K 2L6, CA
- Other recorded names
- Stantec
- Specialties
- consulting
- planning
- architecture
- engineering
- environmental
- interior design
- landscape
- surveying
- and project management
- Profile identifies a recruitment agency
- No
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before. We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes…
| Field | Value |
|---|---|
| Industry | Business Consulting and Services |
| Company size | 10,001+ employees |
| Headquarters | Edmonton, Alberta |
| Organization type | Public Company |
| Specialties | consultingplanningarchitectureengineeringenvironmentalinterior designlandscapesurveyingand project management |
| Open jobs on Jobsy | 586 |
| View page |
Your Opportunity
Our Geomatics group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Ottawa office. In this role, you will have the opportunity to work alongside a group of multidisciplinary professionals to help support the operations of the business center.
Your Key Responsibilities
- Supporting the business development team by preparing proposals, tenders, and keeping pursuits on track
- Provide professional administrative, operational and project related assistance to the management team within the Geomatics group
- Perform general office duties including, but not limited to: proof reading and formatting correspondence, use of company templates and ability to customize them for a particular use if needed, assisting with proposal preparation, scheduling meetings, organizing/maintaining office files, processing and preparing submittal packages
- Complete land titles searches using Geowarehouse and Terraview
- Preparing reports and financial data
- Invoice processing, timecard administration, equipment charge-outs and expense claim completion
- Maintaining a well-organized electronic and paper filing system and overall record management
- Manage proposal pursuit information on the company Pipeline
- Adding and updating resumes on the internal company directory
Your Capabilities and Credentials
You are an effective “team player” who has an ability to work with little or no supervision, multi-task and can work effectively in an environment with competing priorities and confidential/sensitive issues. As a self-motivated individual, you excel at working independently and also enjoy a team environment.
Additional qualification details include:
- Proficiency in MS Office applications and presentation support tools, specifically Excel (intermediate/advanced), Word, Outlook, PowerPoint and Adobe Acrobat Pro
- Proven experience developing responses to detailed requests for proposals (RFPs)
- Experience and ability in learning and adapting to programs and processes quickly
- Excellent organizational and time management skills
- Excellent written and verbal communication and interpersonal skills
- Good understanding of how to create, maintain and retrieve information quickly and effectively
- Strong writing skills, including proofreading skills and typing accuracy
- Must have the ability to work independently and in cooperation with a larger regional team.
- Enjoy working with different personality styles and management levels, both in person and across geographies.
- Must thrive working assertively in a deadline-driven environment
- Previous exposure to projects in the AEC services sector is desirable, with land surveying / geomatics experience strongly preferred
Education and Experience
- Minimum 5 years’ administrative and project coordination experience within a consulting company
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
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