Administrative Assistant III

The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.

Our Development Services Department is looking for a dedicated Administrative Assistant III to join the team.

Position Responsibilities

• Responsible for all data entered by administration into system for permit submittals and approvals.

• Prioritizing sensitive matters of compliance, of day-to-day activities for safety codes officers.

• Oversees building application packages for edits or omissions when required.

• Responsible of ensuring that all permits receive the required approvals as required.

• Coordinate and Schedule officer(s) for inspections or investigation matters of compliance.

• Collaborate with other City Departments to determine needs as a combined effort for onsite matters

• Provide exceptional customer service, for both, internal and external customers.

• Build and maintain positive relationships with all levels of staff, consultants, contractors’ lawyers, developers, architects, and the public.

• Responsible for Issuing Certificate of Occupancies and ensuring proper file closure. Calculate fees and process Residential, Commercial. Industrial, & Institutional Projects within the City. Prepare Journal entries, refunds, cheque requisitions, when required.

• Prepare Daily Financial Deposit for the Service Centre and submit to Finance for processing, when required.

• Support management with day-to-day operations.

Qualifications

• Knowledge of construction and terminology.

• Ability to identify and interpret construction documents, professional schedules, and other required documentations for submittals.

• Experience with Safety Codes Act, Permit Regulations, and Various City Bylaws, ability to multitask with frequent interruptions.

• Problem analysis, decision making with a keen eye for detail.

• Ability to remember large amounts of information pertaining to fees, bylaws, and procedures.

• Ability to remember previous clients, situations, and projects.

• Demonstrates high degree of personal initiative, organization skills, integrity, and professionalism.

• Ability to work independently and as a team.

• A combination of experience and education may be considered.

Hours

The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.

Compensation

Salary range $30.63 - $39.62 per hour as per the Out-of-Scope Agreement.

Benefits

Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)

Diversity & Inclusion

The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.

Selection Process

We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.

1. To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume.

2. Our application review process includes a thorough evaluation of all submissions. Short-listed candidates will be contacted for interview scheduling.

• This posting will be open until a suitable candidate(s) is/are found.

• This posting may be used to fill future vacancies in this position.

• This posting may be used to fill more than one position.

• This temporary position is also open to permanent City employees as a development opportunity. (Secondment)

Note: After submitting your application and uploading your resume, you should expect to receive an email confirmation indicating that your application for this position has been successfully submitted. If you receive this email, there is no need for any additional contact with us regarding this position.

To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.