Posted last month
Administrative Assistant, Operations
@ Lifemark Health Group
Toronto, Ontario
Overview
Lifemark Health Group is hiring a full-time permanent Administrative Assistant to support its Operations leadership team in North York. The role manages calendars, travel, meetings and team events for four Vice Presidents, on a hybrid schedule of four office days and one work-from-home day each week.
Responsibilities:
- Manage calendars and scheduling for four Vice Presidents
- Coordinate meetings, travel and itineraries
- Plan and host Operations leadership meetings and off sites
- Coordinate team events and engagement initiatives
- Complete expense reports and routine administrative work
Requirements summary:
- 5+ years supporting senior leaders or a busy leadership team
- Excellent calendar, scheduling and organizational skills
- Strong judgment and discretion with confidential information
- Proficiency in Outlook, Teams, OneNote and Microsoft Office
- Comfort using AI tools such as ChatGPT
Tools & skills
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-09-25
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 5+ years |
| Hours per week | 40 (estimated) |
| Travel | air: minimal · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Indigenous peoples, Newcomers to Canada, Women, Racialized people |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Lifemark Health Group
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
A proudly Canadian healthcare company providing diversified healthcare services across the country
Full company description
We are a proudly Canadian healthcare company, providing diversified healthcare services across the country. We have over 20 years of experience providing personal rehab services, independent medical assessments, seniors’ wellness and employer health and wellness programs. Our foundation is rooted in the strength of our healthcare professionals, who are leaders in their fields. We offer a number of rehabilitation programs and assessment services that are accredited by CARF International, an achievement that signals our commitment to high-quality services. Whether you’re a recent graduate just starting out on your career path or an experienced professional looking for a new opportunity, your journey to a better work life starts with Lifemark. We foster innovative thinking, invest in your career development so that you can provide the best care for others, support your personal health and wellness with a comprehensive rewards package and strive to make an impact in the over 200 communities across Canada where we live and work. Our award-winning workplace was recognized by The Globe and Mail and Morneau Shepell as one of 75 Employee Recommended Workplaces in Canada for 2018 and 2019 and by Waterstone Human Capital as one of Canada's Most Admired Corporate Cultures for 2019. You belong here. Join our team!
- LinkedIn followers
- 54,357
- People associated on LinkedIn
- 2,661
- Reported office locations
- 243 Consumers Road, 12th Floor, North York, Ontario M2J 4W8, CA
- Business categories
- Health Care
- Fitness
- Wellness
- Other recorded names
- Lifemark Health Group
- Specialties
- Physiotherapy
- Massage Therapy
- Health
- Wellness
- Occupational Therapy
- Sport Medicine
- Chiropractic
- Psychology
- Occupational Health
- and Kinesiology
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
We are a proudly Canadian healthcare company, providing diversified healthcare services across the country. We have over 20 years of experience providing personal rehab services, independent medical assessments, seniors’ wellness and employer health and wellness programs. Our foundation is rooted in the strength of our healthcare professionals, who are leaders in their fields. We offer a number of rehabilitation…
| Field | Value |
|---|---|
| Industry | Wellness and Fitness Services |
| Company size | 1,001-5,000 employees |
| Headquarters | North York, Ontario |
| Organization type | Privately Held |
| Year founded | 1998 |
| Specialties | PhysiotherapyMassage TherapyHealthWellnessOccupational TherapySport MedicineChiropracticPsychologyOccupational Healthand Kinesiology |
| Open jobs on Jobsy | 381 |
| View page |
This is a full-time permanent hybrid opportunity based out of our North York office (243 Consumers Rd) 4 days a week and 1 day a week will be work from home.
Lifemark Health Group (LHG) is a market leader in customized healthcare solutions. With over 20 years of service excellence, LHG is one of the largest, most trusted, and most comprehensive providers in Canada. As a national healthcare company, LHG employs over 5,000 highly trained clinicians, medical experts and team members in almost 400 locations coast-to-coast and continues to grow both organically as well as through acquisitions.
We are looking for an experienced Administrative Assistant to support our Operations leadership team. This is a busy, hands on role for someone who is exceptionally organized, anticipates what needs to happen next and takes pride in making things run smoothly. You will manage the day to day logistics around our Operations leadership team, including calendars, travel, meetings, events and team activities. The goal is simple: keep our leaders organized, protect their time and make it easier for them to focus on leading the business.
What you'll do:
Keep our leaders organized
- Manage calendars and scheduling across four Vice Presidents
- Coordinate meetings across a large and geographically dispersed organization
- Proactively identify and resolve scheduling conflicts
- Coordinate travel, accommodations and itineraries
- Complete expense reports and routine administrative requirements
- Help leaders stay ahead of upcoming meetings, commitments and deadlines
Make meetings run well
- Coordinate recurring Operations leadership meetings, planning sessions and off sites
- Own the logistics, including rooms, catering, technology, invitations and materials
- Help organize agendas and distribute materials in advance
- Coordinate follow ups and action items when required
- Host visiting leaders and teams when they are in the North York office
Support the Operations team experience
- Coordinate team events, recognition activities, celebrations and engagement initiatives
- Help organize larger Operations meetings and leadership gatherings
- Be a visible and helpful point of contact for the Operations leadership team
- Work closely with other Executive Assistants and support teams across Lifemark
- Step in and solve the everyday logistical issues that inevitably come with supporting a large, busy team
What we're looking for:
- 5+ years of experience supporting senior leaders or a busy leadership team
- Excellent calendar, scheduling and organizational skills
- Strong judgment and the ability to work independently
- Someone who anticipates needs rather than waiting to be asked
- Comfortable supporting several leaders with competing priorities
- Highly responsive, reliable and detail oriented
- Strong interpersonal and communication skills
- Discretion and good judgment with confidential information
- Tech savvy and curious about new tools, with strong proficiency in Outlook, Teams, OneNote and Microsoft Office
- Comfortable using AI tools such as ChatGPT to work smarter, improve efficiency and reduce administrative work
- Naturally looks for better ways to organize information, automate routine work and make the leadership team more efficient
- Comfortable working in a fast-moving environment where priorities can change quickly
You’ll be great in this role if...
You like being the person who knows what is happening, what needs to happen next and who needs to be where. You are naturally organized, calm under pressure and comfortable nudging senior people when something needs their attention. Most importantly, you get satisfaction from making a team run better. When you are doing your job well, four busy executives have more time to lead, meetings are organized, travel works, people know where they need to be and the Operations team feels well supported.
Inclusion
We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.
Accommodation
Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at Talentatlifemark.ca
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