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Posted 16 days ago

Administrative Coordinator

@ Aplin

View all jobs Website

Edmonton, Alberta

Contract3+ years experience
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SIGNALS

Overview

Aplin is hiring an Administrative Coordinator on a contract basis for a regulatory body in central Edmonton. The role supports continuing competence programs, including prescribing authorization applications, and serves as the main contact for regulated members. Candidates need 3-5 years of administrative or program coordination experience and strong Microsoft Office skills.

Responsibilities:

  • Support and manage continuing competence programs
  • Respond to member inquiries and provide guidance
  • Maintain records, manage databases and resolve system issues with IT
  • Coordinate meetings, training sessions and committee gatherings
  • Prepare reports, correspondence and presentations

Requirements summary:

  • Diploma or degree in business, education or a related field
  • 3-5 years of administrative or program coordination experience
  • Proficiency in Microsoft Word, Excel and Outlook (testing required)
  • Strong written and verbal communication, English fluency required
  • Experience in regulatory, post-secondary or government settings preferred

Tools & skills

Microsoft WordMicrosoft ExcelMicrosoft Outlook
Source and dates

Employer career site / ATS feed · careerpage

Employer posting date
2026-10-22
First seen by our source
2026-10-22
Source record updated
2026-10-22

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience3+ years
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (required), Bachelor’s degree (required)
Fields of studyBusiness administration, Education

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Job description

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Our client, a regulatory leader in central Edmonton, is seeking a Program & Administrative Coordinator to support ongoing Competency programs. This role is an excellent opportunity for a highly organized, detail-oriented professional to work in a fast-paced environment, ensuring medical professionals receive the necessary guidance and resources to enhance their skills and maintain high standards of care.

Key Responsibilities:

  • Program Administration: Support and manage continuing competence programs, including additional prescribing authorization applications.
  • Stakeholder Support: Provide guidance and respond to inquiries regarding program requirements, assessments, and learning opportunities.
  • Records & System Management: Maintain accurate records, manage databases, and collaborate with IT to resolve system issues.
  • Assessment Coordination: Review applications, coordinate assessments, and facilitate professional development activities.
  • Program Development: Support the design, implementation, and continuous improvement of educational programs and departmental procedures.
  • Committee & Meeting Coordination: Organize meetings, training sessions, and committee gatherings, including logistics, agendas, and documentation.
  • Reporting & Communication: Prepare reports, correspondence, and presentations as required.
  • Front-Facing Role: Act as the primary point of contact for competence-related inquiries and provide clear communication with regulated members.

Qualifications & Experience:

  • Diploma or degree in business administration, education, or a related field.
  • 3-5 years of experience in administrative or program coordination roles.
  • Experience in regulatory bodies, post-secondary institutions, or government settings is highly preferred.
  • Strong ability to manage multiple priorities in a fast-paced, high-volume environment.
  • Proficiency in Microsoft Word, Excel, and Outlook (testing required).
  • Strong written and verbal communication skills; English fluency is required.
  • Experience preparing reports, coordinating events, and managing projects.
  • Demonstrated ability to problem-solve, take initiative, and work independently while collaborating with a team.
  • Calm under pressure and thrives in a dynamic work environment.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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