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Posted 2 months ago

Administrator

@ Onion Lake Technical Services

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Canada

Full-time2+ years experience
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SIGNALS

Overview

Onion Lake Technical Services is hiring a full-time Administrator to support the Director of Technical Services and department staff. The role centres on purchase orders, invoices, budget tracking and financial reporting, with records and calendar management. The posting asks for 2-3 years of administration or finance support experience and a business or office administration diploma or degree; the deadline is September 22, 2026.

Responsibilities:

  • Process purchase orders, invoices and payments in Xyntax
  • Track budgets, expenditures and commitments
  • Prepare financial summaries and management reports
  • Maintain organized project and department records
  • Support the Director of Technical Services and staff

Requirements summary:

  • 2-3 years of administration or finance support experience
  • Diploma or degree in business, accounting or office administration
  • Advanced Microsoft Excel skills
  • Xyntax experience strongly preferred
  • Strong organization and attention to detail

Tools & skills

XyntaxMicrosoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft TeamsMicrosoft PowerPoint
Source and dates

Source type not verified · jsonld

Employer posting date
2026-09-01
First seen by our source
2026-10-26
Source record updated
2026-10-26

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience2+ years
Hours per week40 (estimated)
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (required), Bachelor’s degree (required)
Fields of studyBusiness Administration, Accounting, Finance, Office Administration, Management

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Onion Lake Technical Services

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Job description

Responsibilities:
Provide administrative support to the Director of Technical Services and department staff.
Use Xyntax to process purchase orders, invoices, account coding, payment tracking, and financial records.
Coordinate with Finance to ensure accurate and timely processing of invoices, payments, and supporting documentation.
Maintain project and departmental budget tracking spreadsheets and monitor expenditures, budgets, commitments, and funding allocations.
Review invoices and documentation for completeness prior to approval and payment.
Prepare financial summaries, expenditure reports, budget updates, and other management reports.
Maintain organized electronic and physical records for projects, contracts, purchase orders, invoices, and correspondence.
Prepare letters, reports, meeting minutes, spreadsheets, and other administrative documents.
Coordinate meetings, appointments, and departmental calendars; provide administrative support for procurement and capital projects.
Track outstanding invoices, contracts, approvals, and action items to ensure deadlines and commitments are met.
Maintain confidentiality of financial, employee, contractor, and organizational information.
Communicate professionally with internal and external stakeholders.
Perform general office administration, filing, document management, data entry, and other assigned duties.
Qualifications:
Diploma or degree in Business Administration, Accounting, Finance, Office Administration,
Management, or a related field.
Minimum 2–3 years of experience in administration, finance, accounting support, project administration,
or a related role.
Experience with Xyntax software is strongly preferred.

Knowledge of accounting and financial processes, including invoices, purchase orders, budgets, account coding, and expenditure tracking.
Advanced Microsoft Excel skills and proficiency in Microsoft Office (Word, Outlook, Teams,
PowerPoint).
Experience working with financial records, budgets, invoices, and purchase orders.
Strong organizational, document-management, attention to detail, and communication skills.
Ability to manage multiple priorities, meet deadlines, and work independently while supporting a multidisciplinary team.
Experience in Technical Services, Public Works, Capital Projects, Construction, Engineering, or an Indigenous government environment is an asset.
DEADLINE DATE: Tuesday, September 22nd, 2026

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