Posted yesterday
Assistant to the Dean
@ University of Victoria
Victoria, British Columbia
Overview
The University of Victoria is hiring an Assistant to the Dean for the Faculty of Engineering and Computer Science. The role provides executive-level administrative support, managing the Dean's calendar, meetings, travel, governance and events, and handling confidential matters. At least 3 years of administrative support experience is required, with post-secondary experience preferred.
Responsibilities:
- Manage the Dean's calendar and coordinate meetings and travel
- Administer standing and ad hoc committees
- Prepare business communications, reports and minutes
- Support governance, events and special projects
- Liaise with university departments, faculty, students and external agencies
Requirements summary:
- At least 3 years of administrative support experience
- Post-secondary experience preferred
- Advanced proficiency with Microsoft 365 and collaboration tools
- Strong writing, editing and organizational skills
- Ability to interpret policies and procedures
- Ability to work under pressure to emergent deadlines
Tools & skills
Source and dates
Source type not verified · hrsmart
- Employer posting date
- 2026-11-13
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Travel | air: minimal · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
University of Victoria
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
- Other recorded names
- University of Victoria
- Profile identifies a recruitment agency
- No
| Field | Value |
|---|---|
| Company size | 5001-10000 |
| Headquarters | Victoria |
| Open jobs on Jobsy | 22 |
| View page |
Job Summary
The Assistant to the Dean plays a pivotal role in the Office of the Dean of the Faculty of Engineering and Computer Science, providing executive-level administrative support that enables effective leadership and decision-making. Reporting to the Manager, Faculty Operations and Projects, and working closely with the Dean, the Assistant manages the Dean’s calendar, coordinate travel and meetings with multiple stakeholders, and ensures accurate and timely information sharing. The role deals with confidential matters with tact and diplomacy, in accordance with applicable policies and legislation; liaises with university departments on academic, administrative and analytical matters; administers standing and ad hoc committees; and interacts with faculty members, staff, students, and others – both inside and outside the university.
The Assistant also provides governance, event, and special project support to the Office of the Dean, supports the broader Dean’s Office Leadership as required, and serves as a resource during staff absences. The Assistant’s judgement and problem solving have a significant impact on the effectiveness of the Dean’s Office and the faculty.
Job Requirements
Experience:
This position requires at least 3 years in an administrative support role. An equivalent combination of education, training and experience may be considered. Preference will be given to applicants with post-secondary academic experience.
Knowledge, skills, and abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail in a fast-paced environment.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations, demonstrating strong writing and editing skills.
- Experience composing various business communications such as emails, memos, and reports.
- Experience scheduling meetings and calendar coordination.
- Experience in maintaining confidential and sensitive information with tact and diplomacy.
- Experience planning and recording meetings.
- Experience with event planning and coordination.
- Ability to build and maintain positive working relationships, including the larger UVic community and external agencies.
- Ability to work independently and as a part of a team, demonstrating strong interpersonal skills.
- Ability to work under pressure and meet strict and often emergent deadlines.
- Ability to support and mentor staff.
- Ability to take initiative and anticipate and respond to challenges.
- Ability to exercise good judgment, problem solving, and organization skills.
- Advanced proficiency with computer applications (i.e. Microsoft 356, file sharing software, virtual meeting software, content management systems).
- Ability to learn new computer software and technology as required.
Journal
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