Posted 12 days ago
Bilingual Executive Assistant
@ adecco
Ottawa, Ontario
Overview
Adecco is hiring a Bilingual Executive Assistant for a senior-level, temporary-to-permanent role in Ottawa, ON, supporting the President & CEO. The work covers managing complex executive schedules, coordinating priorities and travel, and supporting stakeholder engagement and Executive Office operations. The posting states a salary of $76,200 to $95,100 per year, Monday to Friday full-time with occasional evenings and weekends.
Pay:
$76,200–$95,100 a year
Responsibilities:
- Manage the President & CEO's complex calendar and meetings
- Coordinate executive travel and expense reporting
- Prepare agendas, briefing materials and minutes
- Act as key contact for senior leaders and external stakeholders
- Support board, governance and protocol-sensitive activities
Requirements summary:
- Post-secondary education in business or administration
- Minimum 7 years of executive-level administrative support
- Fluent bilingual French and English
- Advanced Microsoft 365 proficiency
- Flexible hours including occasional evenings
- Legally eligible to work and reside in Canada
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-26
- First seen by our source
- 2026-10-15
- Source record updated
- 2026-10-26
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 7+ years |
| Hours per week | 40 |
| Schedule | day, evening |
| Travel | air: moderate · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English, French |
| Education | College diploma (required) |
| Fields of study | Business Administration, Office Administration, Public Administration |
| Perks mentioned | Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
adecco
| Field | Value |
|---|---|
| Headquarters | Düsseldorf |
| Open jobs on Jobsy | 638 |
Adecco is currently hiring a Bilingual Executive Assistant for a senior-level executive support opportunity in Ottawa, ON.
As the Executive Assistant, you will serve as a trusted partner to the President & CEO, managing complex schedules, coordinating executive priorities, supporting stakeholder engagement, and ensuring the smooth operation of the Executive Office.
Pay Rate: $76,200 - $95,100/year
Location: Ottawa, ON
Shift: Monday to Friday | Occasional evenings and weekends
Job type: Temporary with possibility of permanence | Full-time
Vacancy Status: This posting is for an existing vacancy.
Here's why you should apply:
Paid weekly accurate and on time
Strong health and safety programs
Medical and dental benefits once qualified
Free training programs
New and quicker onboarding process
Responsibilities:
Manage the President & CEO's complex calendar, meetings, and daily priorities.
Coordinate executive travel, itineraries, accommodations, and expense reporting.
Prepare agendas, briefing materials, presentations, and meeting documentation.
Act as a key point of contact for senior leaders, partners, and external stakeholders.
Draft correspondence, track action items, and manage follow-ups.
Record meeting minutes and maintain executive documentation.
Support Executive Office operations, budgets, reporting, and administrative processes.
Assist with board, governance, and protocol-sensitive activities as required.
Handle confidential information with professionalism, discretion, and sound judgment.
Support process improvements and administrative best practices within the Executive Office.
Qualifications and Skills:
Post-secondary education in Business Administration, Office Administration, Public Administration, or a related field.
Minimum 7 years of executive-level administrative support experience in a complex, fast-paced environment.
Experience supporting senior executives, executive leadership teams, boards, or governance bodies.
Strong experience managing executive calendars, travel, meetings, and sensitive communications.
Fluently bilingual in French and English (spoken and written).
Exceptional communication, organizational, and problem-solving skills.
Strong political acuity, professionalism, and attention to detail.
Proven ability to handle confidential information and competing priorities.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Adobe tools.
Ability to work flexible hours, including occasional evenings and event-related activities.
Must be legally eligible to work, and reside in Canada
Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.
At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.
Please reach out to learn how the Aspire Academy can upskill you into your next role.
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